Join our Team

About This Opportunity
We are looking for a Document Coordinator to join our project organization and drive invoicing while supporting IM in tracking Net Sales. This role acts as a bridge between internal teams and customers to ensure the smooth handling, coordination, and tracking of project documentation from acceptance through invoicing, Goods Receipt (GR), and customer approvals. The successful candidate will play a key role in maintaining documentation accuracy, monitoring project milestones, and ensuring timely invoice processing.

What You Will Do
• Prepare BOQ for Offshore and Onshore Purchase Orders as per the delivered scope.
• Submit BOQs and track approvals for Offshore and Onshore Purchase Orders.
• Convert approved BOQs of Offshore and Onshore Purchase Orders into the agreed ERP PAT format for uploading through WEBADI on iSupplier.
• Track ERP PAT uploading of approved BOQs on iSupplier.
• Monitor customer approvals for uploaded ERP PATs.
• Track PAC/FAC for approved PATs.
• Track GRN for approved PATs.
• Update the Acceptance Progress Tracker.
• Prepare invoice working sheets based on received GRNs.
• Review invoices to identify and resolve any errors before delivery.
• Compile and maintain all invoicing documents and records.
• Resolve billing inquiries related to invoice accuracy, cost discrepancies, and contract compliance.
• Coordinate invoice verification with customers to obtain signed invoices.
• Submit signed invoices to the Finance team for uploading on iSupplier.
• Submit shipping documents to customers as per the Import Contract for approved Offshore invoice payments.
• Manage aged invoices and follow up with customers regarding pending payments.
• Update the Invoices Tracker.
• Perform old project closure reconciliation.
• Update the Erisite report as per delivered billing milestones.
• Coordinate effectively with Customer Project Managers, Implementation Managers, Customers, and ASPs to ensure timely documentation and invoicing activities.

Skills You Will Bring
• Diploma or Bachelor's degree in Telecommunications (Preferred).
• Project Management Professional (PMP) certification (Preferred).
• 5–7 years of Project Management experience with responsibility for Invoicing and Acceptance activities.
• Strong understanding of BOQ preparation, ERP PAT, WEBADI, iSupplier, PAC/FAC, GRN, invoicing, and project documentation processes.
• Experience in invoice verification, billing reconciliation, contract compliance, and payment follow-up.
• Excellent communication skills for interfacing with customers and internal teams.
• Ability to work under pressure and manage multiple priorities.
• Expert-level proficiency in Microsoft Office, especially Microsoft Excel for tracking and reporting.
• Strong communication, collaboration, follow-up and tracking, planning and organizing, and dependability.
• Willingness to work on-site in-country and travel to project sites when required.