Job Description

Position: Document Controller/Administrator

Location: Glasgow
Rate: £18.00 per hour - PAYE (£16.07 + £1.94 hol pay)

Job Type: Contract 12 months

Hours: 8 hours per day Monday to Friday

About the Role

We are seeking a Document Controller / Administrator to support an industrial construction project, ensuring all project documentation is managed efficiently and administrative processes run smoothly. The successful candidate will play a key role in maintaining accurate records, ensuring compliance with industry standards, and providing administrative support to the project team.

Key Responsibilities

• Document Control
• Manage and maintain all project documentation, ensuring accurate filing and version control.
• Process and distribute documents according to company and client requirements.
• Ensure compliance with industry regulations, ISO standards, and project procedures.
• Track and log incoming and outgoing documents, maintaining a clear audit trail.
• Assist in the preparation of reports, method statements, and technical documents.
• Coordinate with contractors, engineers, and project managers to ensure documentation is up to date.

Administrative Support

• Provide general administrative support to the construction team, including scheduling meetings and preparing correspondence.
• Support with staff bookings hotels, cars etc
• Maintain registers for drawings, permits, contracts, and site records.
• Assist with procurement documentation, invoices, and purchase orders.
• Liaise with site personnel, subcontractors, and suppliers to ensure smooth communication.
• Manage document archiving and retrieval in line with company policies.

Requirements

• Previous experience in a Document Controller or Administrator role within construction, engineering, or industrial projects.
  
  Strong knowledge of document management systems
  
  Excellent organisational skills and attention to detail.
  
  Strong communication skills and the ability to work collaboratively with multiple teams.
  
  Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  
  Ability to work under pressure and meet deadlines.
• Training will be provided on specific client software.