The Document Controller Specialist is responsible for managing, controlling, and maintaining project documentation in compliance with company standards, project procedures, and client requirements. This role ensures that all technical, commercial, and administrative documents are accurately processed, distributed, tracked, and archived throughout the project lifecycle.
The ideal candidate will have strong expertise in document control systems, transmittals, version control, and stakeholder coordination, with the ability to maintain document integrity, confidentiality, and accessibility across internal and external project teams.
Key Responsibilities
Manage and maintain all project documentation in accordance with company policies, project requirements, and client specifications.
Control the receipt, registration, distribution, tracking, filing, and archiving of project documents.
Ensure all documents are properly reviewed, approved, and issued according to established workflows and deadlines.
Maintain accurate document numbering, revision control, and version history
Prepare and process document transmittals for internal and external distribution.
Monitor document status and ensure timely submission, retrieval, and updates of project records.
Coordinate with project managers, engineers, quality teams, vendors, subcontractors, and clients regarding document requirements and submissions.
Perform quality checks to verify document accuracy, completeness, and compliance before issuance.
Maintain document control logs, trackers, and registers to ensure up-to-date reporting.
Support audits by providing required documentation and ensuring records are organized and readily accessible.
Assist in the implementation and continuous improvement of document control procedures and systems.
Ensure confidentiality, security, and proper retention of sensitive project information.
Follow up with stakeholders on overdue documents, comments, approvals, and revised submissions.
Required Qualifications
Bachelor’s degree, diploma, or equivalent qualification in Business Administration, Information Management, Engineering Support, or a related field.
Proven experience with min 3 yrs as a Document Controller, Document Control Specialist, or similar role in a project-driven environment.
Strong knowledge of document control processes, transmittals, revision control, and records management
Experience working with document management systems (DMS/EDMS) and electronic filing systems.
Proficiency in Microsoft Office applications, especially Excel, Word, and Outlook.
Strong organizational skills with high attention to detail and accuracy.
Excellent communication and coordination skills with the ability to work across multiple teams and stakeholders.
Ability to manage multiple priorities and meet tight deadlines.
Preferred Qualifications
Experience in industries such as construction, engineering, oil & gas, energy, manufacturing, or infrastructure
Familiarity with client documentation requirements and project documentation workflows.
Knowledge of ISO standards, quality management systems, or records retention practices.
Experience with systems such as Aconex, SharePoint, Documentum, EDMS, or similar platforms
Key Skills and Competencies
Document control and records management
Document management systems (DMS/EDMS)
Transmittal preparation and tracking
Version and revision control
Compliance with company and client standards
File organization and archiving
Stakeholder coordination
Attention to detail
Time management and prioritization
Communication and follow-up skills
Problem-solving and process improvement
Confidentiality and data integrity
Why Join Us?
At GE Vernova - Grid Automation, you will have the opportunity to work on cutting-edge projects that shape the future of energy. We offer a collaborative environment where your expertise will be valued, and your contributions will make a tangible impact. Join us and be part of a team that is driving innovation and excellence in control systems.
Apply today and help us lead the way in renewable energy solutions!
Relocation Assistance Provided: Yes
GE Vernova is a purpose-built energy technology company on a mission to electrify to thrive and decarbonize the world.
It is made up of three businesses -- Power, Wind, and Electrification -- with focus on accelerating the path to more reliable, affordable, and sustainable energy, while helping our customers power economies and deliver the electricity that is vital to health, safety, security, and improved quality of life.
The world needs more energy, smarter energy. With energy demand expected to grow by more than 50% in the next 20 years, we are continuously innovating to meet the moment…like we have for the past 130 years. The Energy of Change and relentless optimism are what drive us – it’s about never giving up and seeing what’s possible so that we deliver the energy technologies the world needs right now and for generations to come.
GE Vernova’s attitude and edge is embedded in its name. We retain our treasured legacy, “GE,” as an enduring and hard-earned badge of quality and ingenuity. “Ver” / “verde” signal Earth’s verdant and lush ecosystems. “Nova,” from the Latin “novus,” nods to a new, innovative era of lower carbon energy that GE Vernova will help deliver.
Together, we have the energy to change the world.
