Job Description
The Sizewell C Jobs Service supports local people into exciting, long-term careers across our Project.#SZCJobs
Document Controller
Wilson James
Sizewell C
Job Responsibilities
- Administer the approved document-management system, registers, workflows and controlled distribution arrangements.
- Receive, quality-check, register, issue and archive documents, drawings, records and formal correspondence.
- Ensure users can identify and access the current approved revision at the point of use.
- Maintain document numbering, metadata, revision history, status, ownership and retention requirements.
- Control superseded information and prevent obsolete documents remaining in operational use.
- Coordinate reviews, approvals, comments, transmittals and overdue actions with document owners.
- Maintain material-receipt, inspection, storage, care and maintenance, release and delivery evidence.
- Support audits, assurance reviews, handover and regulatory evidence requests with complete records.
- Monitor document-control performance and report gaps, overdue reviews and recurring quality issues.
- Provide guidance and practical support to employees and partners using document-control processes.
- Work with the team to improve workflows, data quality, access and information governance.
Other duties and responsibilities
o Wilson James policies, site procedures and training provided
o Customer policies
o Wilson James core values:
We are fair and honest in all our activities;
We treat each other with dignity and respect;
We are responsible for all our actions and accountable for their consequences;
We have an environment that enables and supports effective communication;
We will continuously develop safe systems of work to ensure no one is placed at risk in our workplaces.
- Carry out any other reasonable request as required by your Line Manager or the Customer
Qualifications
Essential
- Excellent written communication, accuracy and record-keeping skills.
- Strong IT skills, including Microsoft Office and an electronic document-management system.
- CITB HS&E Operatives before the start date
- Ability to satisfy all Sizewell C security, vetting and site access requirements.
- Relevant document-control, information-management or quality experience, or equivalent transferable capability.
Desirable
- A recognised document-control, information-management or quality qualification.
- Previous experience in construction, infrastructure, logistics or another regulated environment.
- A working knowledge of:
o Electronic document-management systems and approval workflows
o ISO9001 records, document and configuration-control principles
o Material traceability, handover and assurance evidence
o NEC correspondence and major-project governance
Experience
- Previous document-control or information-management experience in a regulated or project environment.
- Strong attention to detail and ability to maintain accurate records under competing priorities.
- Experience managing document registers, revision control, transmittals, workflows and retention.
- Confident use of electronic document-management systems and Microsoft Office applications.
- Ability to interpret document status, approval requirements and information-governance rules.
- Strong organisational and time-management capability with disciplined follow-through.
- Ability to communicate requirements clearly and support users with different levels of experience.
- Experience supporting audits, handover packs or quality-assurance evidence is desirable.
- Understanding of material traceability, configuration control or construction records is advantageous.
- Discretion and sound judgement when handling sensitive, controlled or security-classified information.
For this role you must have evidence of right to work in the UK. As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.
