We are seeking an experienced Document Controller / Secretary with a minimum of 5 years of experience. The candidate will be responsible for maintaining accurate project documentation, controlling document flow, supporting administrative activities, and coordinating communication between project teams, consultants, clients, and subcontractors.
Key Responsibilities
· Manage and maintain project documents and records.
· Handle document registration, filing, distribution, and revision control.
· Prepare transmittals, reports, correspondence, and meeting minutes.
· Track document submissions, approvals, and revisions.
· Provide secretarial and administrative support to project teams.
· Coordinate with clients, consultants, subcontractors, and internal departments.
Requirements
· Minimum 5 years of relevant experience.
· Diploma/Bachelor's degree in a relevant field.
· Construction/engineering project experience preferred.
· Proficiency in MS Office and document management systems.
· Knowledge of Aconex/EDMS/SharePoint is an advantage.
· Strong communication, coordination, and organizational skills.
SwanGlobal values relationships. We understand that humans organising themselves for goals larger than themselves is at the heart of the progress of civilization. For this end, we are here to facilitate organisations and individuals coming together.
We do this by taking out the mundane admin-intensive work that comes with human-resource management. This allows our clients to focus on strategic initiatives, and let’s our candidates focus on honing their skills.
Servicing global clients in the world's largest sectors. Headquartered out of the prime district of Doha, we are one of Qatar’s fastest growing staffing & recruitment companies. Since 2014, we have equipped over 240 companies with over a 250,000 staff, clocking over 24 million person-hours of work. The SwanGlobal team ensures staff onboarding of suitable candidates within 04-06 weeks.
We have a large roster of blue, grey and white collared workers specialised work, ranging from engineering-led heavy industries to soft skills interaction-based verticals across the country.
We are proud to say that almost every construction company in Qatar has Swan staff building their business. As we grow roots in a wider business ecosystem we have staffers, on our payroll, in Oil & Gas, Retail, Hospitality, Event Staffing and many more.
The Swan Global team ensures staff onboarding of suitable candidates within 04-06 weeks.
We have a large roster of blue, grey and white collared workers specialised work, ranging from engineering-led heavy industries to soft skills interaction-based verticals across the country.
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