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  Communicate with mine sites, customers, suppliers and internal team members to obtain required documentation.
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  Follow up outstanding, incomplete or expired documents in a timely and professional manner.
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  Review documents to ensure they are complete, accurate and appropriately authorised.
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  File and maintain documents using clear and consistent naming conventions and folder structures.
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  Ensure current versions of documents are available and outdated documents are archived appropriately.
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  Maintain document registers, spreadsheets, databases and electronic filing systems.
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  Monitor document expiry dates and arrange updates or renewals before documents expire.
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  Distribute approved documents to relevant team members and external stakeholders when required.
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  Assist with customer and mine-site onboarding, prequalification and compliance documentation.
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  Support the preparation and submission of supplier, customer, project and site documentation.
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  Maintain the confidentiality of company, employee, customer and supplier information.
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  Identify missing information, inconsistencies or potential compliance issues and escalate these when required.
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  Assist team members with locating documents and understanding document-control requirements.
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  Support audits and reviews by providing accurate and up-to-date records.
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  Identify opportunities to improve document-control processes and filing systems.
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  Complete other reasonable administrative duties as required.

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  Operations and Production teams
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  Sales and Business Development
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  Parts, Procurement and Supply Chain
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  People and Culture
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  Finance and Administration
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  Managers and team leaders

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  Mine-site representatives
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  Customers
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  Suppliers and contractors
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  Compliance and prequalification providers

Requirements

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  Previous experience in document control, administration, compliance or a similar role is desirable.
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  Strong organisational and time-management skills.
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  Exceptional attention to detail and accuracy.
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  Ability to manage multiple priorities and follow tasks through to completion.
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  Confident and professional written and verbal communication skills.
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  Strong computer skills, including Microsoft Word, Excel, Outlook and electronic filing systems.
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  Ability to work independently and collaborate with different teams.
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  Ability to handle confidential and commercially sensitive information appropriately.
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  Experience working with mining, manufacturing, engineering or supplier documentation would be an advantage.

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  Highly organised and methodical.
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  Accurate and detail-focused.
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  Proactive and comfortable following up others.
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  Reliable and accountable.
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  Professional and confident when communicating with stakeholders.
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  Able to maintain clear and consistent records.
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  Capable of managing competing priorities and deadlines.
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  Committed to confidentiality and document integrity

Benefits

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  HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
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  Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
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  Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!