Job Description

Key Responsibilities

• Receive, register, log, and distribute incoming and outgoing documents (drawings, specifications, contracts, transmittals, RFIs, submittals, correspondence) using a document management system (e.g., Aconex, ProjectWise, SharePoint, EDMS).
• Maintain accurate version control and revision history, ensuring only the latest approved documents are in circulation and superseded versions are clearly marked and archived.
• Establish and maintain a logical filing structure and naming conventions for both electronic and hard-copy documents.
• Track document status, approvals, and review cycles, and follow up with relevant parties to ensure deadlines are met.
• Prepare and issue transmittals, and maintain registers and logs (drawing registers, submittal logs, correspondence logs).
• Ensure documents comply with project, client, and regulatory requirements, including required formats, templates, and approval workflows.
• Manage access permissions and confidentiality, ensuring sensitive information is protected and shared only with authorized personnel.
• Support audits by retrieving documentation and demonstrating traceability and compliance.
• Assist project teams, contractors, and consultants with document retrieval and queries.
• Archive completed project documentation and prepare handover/as-built documentation at project close-out.
• Generate periodic reports on document status, outstanding items, and overdue actions

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!