Job Description

About the Role

HENSOLDT is seeking a Document Controller to support the digitisation and processing of historical build History documentation. The role will scan, verify, capture and archive configuration records to reduce the documentation backlog and ensure accurate, complete and traceable information within SAP and the document-management environment.

Please note that this is a fixed term contract (3 Months).

Qualification and experience:

• Current student, recent graduate or entry-level candidate.
• Exposure to configuration management, document control, records management or data administration will be advantageous.
• Experience capturing information or uploading documents through an SAP interface will be advantageous.
• Exposure to scanning equipment, spreadsheets or electronic document-management systems will be advantageous.
• Able to commit to the full three-month fixed-term project.

Key technical skills:

• Document Scanning and Digitisation
• SAP Data Capturing and Document Uploading
• Configuration Record Management
• Electronic Document Management
• Document Indexing and File-Naming Conventions
• Data Verification and Quality Checking
• Physical Records Archiving
• Barcode-Based Document Tracking
• Spreadsheet Data Capturing
• Records Traceability and Retrieval

Key responsibilities:

Document Scanning and Digitisation

Scan and process historical Build History documentation in accordance with approved procedures and file-naming conventions to create complete, legible and correctly indexed digital records, resulting in reliable electronic documentation ready for controlled filing and retrieval.

SAP Data Capturing and Configuration Filing

Capture and link digitised Build History documentation to the correct SAP records, products, build numbers and reference information to maintain accurate configuration data, resulting in complete, traceable and configuration-controlled electronic records.

Document Verification and Discrepancy Management

Verify scanned documents and captured information against original records throughout the digitisation process to identify missing, damaged, illegible or incorrectly filed documentation, resulting in improved data accuracy and timely escalation of documentation discrepancies.

Physical Records Archiving

Sort, label, barcode and prepare original Build History documentation and archive boxes in accordance with the required filing sequence and records-management procedures to enable controlled storage and tracking, resulting in accurate transfer and efficient retrieval of physical records.

Project Administration and Compliance

Maintain daily and weekly processing records while monitoring assigned work against project targets and complying with document-control, information-security and confidentiality requirements to support timely backlog reduction, resulting in controlled project delivery within the agreed three-month period.

Our recruitment values:

HENSOLDT South Africa focuses on diversity, equity, and inclusion in our organisational strategy. We are committed to building a diverse and inclusive corporate culture that benefits our employees and delivers better outcomes for our clients. In line with our commitment to equal employment opportunities and our focus on diversity in the operational environment, we welcome applications from all ethnic groups. In line with HENSOLDT's commitment to equal employment opportunities and our focus on diversity in the operational environment, preference will be given to suitable candidates from designated groups.

Application Deadline: 06 October 2026.

How to Apply:

Please submit your CV by applying directly on the HENSOLDT Careers page.

If you have not been contacted within 14 days of the closing date, please consider your application unsuccessful.