Job Description

Document Controller| Manila, Philippines

Join our growing team and help deliver high-quality Document Control.

Job Responsibilities:

• Maintain and administer the selected Document Control Management System.
• Provide training, support & guidance to other staff in the use of the Document Control applications.
• Responsible for retention, filing and retrieval of all project documentations.
• Responsible for the timely transmission, issuance, and distribution of documents to internal and external parties.
• Format, collate and perform compliance and non-technical quality checks on all documents prior to internal use & issuing to external parties.
• Manage control of all revision of drawings, documents, specifications, and general correspondences.
• Obtaining relevant approval for issue to projects (internal and external).
• Maintaining project related registers (including but not limited to drawing, report and RFI’s)
• Prepare project reports for Project Managers as required.
• Provide additional quality management and project administration support to Project Managers and Leads as required.

Qualifications:

• At least 3-4 years previous experience in a similar position, ideally within an engineering consultancy or the construction industry.
• Intermediate to advanced skills in MS Office packages.
• Proven experience working with Document Management systems such as Aconex, Projectwise, Sharepoint, Teambinder & Commnia.

Competencies/Personality Traits:

• Demonstrated ability to deliver quality work with a high level of accuracy under minimum supervision and work autonomously within a team environment to ensure deadlines are met.
• Self-starter, high level of efficiency, a proactive nature, desire for learning and respect for confidentiality, results orientated with a strong attention to detail.
• High level of interpersonal, oral, and written communication skills with the ability to interface, interact and work with the various project areas, Management team and external parties at Project level.
• Excellent skills in multi-tasking, prioritization, and time management within a demanding environment.
• A preparedness to learn and adopt new work practices, systems, and procedures. Strong communication skills in English (oral and written)
• Can take on constructive criticism and continue to improve to the BG&E way
• Willingness to work flexible hours to meet project delivery requirements (mostly suiting Australian/NZ time zones as required).

Prior Experience:

Previously worked as Document controller for minimum 3-4 years, preferably at an engineering consultant or in the construction industry as Document Controller.

Working Hours

Prefer to work 8am – 5pm AEST however this role requires a high level of flexibility to meet project requirements. We will expect the candidate to self-manage their time to ensure projects are delivered on time without adding additional strain on design delivery team. They will be seated in and amongst the existing BG&E Drafters working out of MS office. Allowance to work from home to accommodate late night and early morning starts.

Reporting to

Day to day basis – Document Control and Project Admin Team Lead (Australian based). General overall – Outsourcing Manager (Australian based).