Job Description

· Maintain Project Contracts, Variations and similar document Registers :

• • Upload or register documents provided by business users;
  • Ensure that the Document Control QA/QC requirements are met in provided documents and in their registration;
  • Maintenance of accurate metadata and document attributes on all documents
  • Retrieval and provision of documents as on request
  • Maintain access key business document registers;
  • Liaise and communicate with relevant personnel to obtain required documents;

· Run reports and conduct Reviews of document registers and related systems to identify non-compliance or missing documents

· Provide feedback to project team and individual users on missing and required documents

· Prepare reporting and analysis on document registers and compliance for key stakeholders

· Support audits by providing required documentation.

· All other tasks related to document registers and document compliance processes as required.

RECOMMENDED QUALIFICATIONS, SKILLS AND EXPERIENCE

· Candidate must possess at least a Bachelor's/College Degree

· With at least 3 years solid working experience in document management role.

· Able to demonstrate familiarity with document control systems and processes

· Strong knowledge of document management systems (DMS).

· Excellent software skills (MS Office, SharePoint, Document Control Management Systems)

· Proven ability to work independently and as a team member and to prioritize own workload to meet tight deadlines

· Excellent interpersonal and teamwork skills

· Desire and willingness to learn and work in a dynamic environment

· Willing to accept Project-base status

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!