Key Responsibilities include:
Managing project document flows between client and users in strict accordance with security requirement
Coordinating the setup of file management/archival system in line with industry information management best practice
Supporting system users to ensure understanding of system and process requirements
Maintaining document archives – Both electronic & Hard Copy while ensuring all records-management activities adhere to good practices, policies and legal requirements
Fulfilling document retrieval requests
Conducting periodic audits to ensure adherence to document control process and procedure
Liaising / co-ordinating with Management team
Providing monthly document analytics report using agreed KPI’s that focus on performance and quality
Proficiency in communication and coordination skills
Supporting the preparation of Monthly Project reports
Performing technical admin support for project team
The Candidate should meet the following requirements:
Possess Diploma in Engineering or Technology related curriculum
Minimum 3 years document control experience
Experience in large, complex projects
Be proficient with Excel, Word, SharePoint and PowerPoint
Be well organised and systematic
Possess good communication skills
Proactiveness in work related matters.
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!
SJ is a diverse collective of problem solvers for the built environment, continually reimagining ways to create a smart and sustainable future.
Headquartered in Singapore, the group has a global talent pool of 16,000 in its member companies AETOS, Atelier Ten, B+H, CHIL, KTP, Prostruct, Robert Bird Group, SAA, SMEC and Surbana Jurong, based in more than 120 offices in over 40 countries. They include architects, designers, planners, engineers, facilities managers and other specialists driven by progressive thinking and creative ideas to shape a better future.
Its technical experts deliver sustainable solutions that cover the entire project life cycle from planning and design, through to delivery and management, as well as a full suite of multidisciplinary consultancy services across a diverse range of sectors including transportation, water, aviation, healthcare, hospitality and renewables.
A global urban, infrastructure and managed services consulting firm with over 70 years of track record in successful project delivery, SJ has built more than a million homes in Singapore, created master plans in more than 60 countries and developed over 100 industrial parks globally.
