Job Description

Document Controller

Silent Aire - Dublin

What you will do

We are seeking a highly organized and driven Document Controller to join our team. The ideal candidate will be proficient in MS Applications and have used Procore/Aconex/Viewpoint. This role requires excellent multitasking abilities and a keen eye for detail to track the progress of documentation gathering and ensure timely submission to clients.

How you will do it

• Document Management: Scan, rename, and save documents to the server. Upload documentation to the client platform. Reporting on the status of project documentation.
• Internal Platform Maintenance: Maintain ACC, our internal platform, ensuring the site team has access to necessary information.
• Stakeholder Liaison: Communicate with internal stakeholders and different departments to ensure client requirements are met on time.
• Project Coordination: Manage multiple small projects simultaneously, ensuring smooth transitions between tasks.
• Resource Planner Updates: Update the resource planner platform, ensuring accurate and current information.
• Submittals Management: Collect submittals from the in-house team and upload them to the Main Contractor platform. Return comments and upload responses as needed. Supporting all PMs with adherence and completion to/of external workstreams/doc management applications such as Compass, Procore, Aconex, EIDA etc.
• PMO Support: Assist with ad hoc administrative tasks for the Project Management Office (PMO).
• Providing administration and coordination services for document management systems and support the site teams

What we look for

• Ability to work in the office in Dublin 12 five days per week
• Previous experience within construction, pharmaceuticals or manufacturing would be desirable.
• Strong multitasking skills and the ability to track and manage documentation processes.
• Excellent communication skills and the ability to liaise effectively with various stakeholders.
• Ability to prioritize tasks and manage time efficiently.

Preferred Skills:

• Proficiency in MS Outlook, Excel, Word, and online platforms.
• Familiarity with construction platforms Viewpoint, Autodesk or Procore would be a distinct advantage.
• Team player with a proactive and driven attitude.