Job Description

Job Title: Document Controller

Location: Abu Dhabi Office
Contract Type: Contract Hire
Working Hours: 07:00 to 15:00 (5-days a week)
Leave Cycle: 335/30
Salary: AED 7,000 per month (including accommodation allowance)
Air Ticket: Round trip - Economy class provided
Medical: Health Insurance provided
Food: Subsidised Food will be provided
Other Conditions: As per UAE/Abu Dhabi Labour Law

The Document Controller is responsible for managing and coordinating all project-related documents, ensuring accurate tracking, filing, and distribution. The role includes maintaining project records, handling correspondence, and assisting in budget monitoring and financial reporting. The Document Controller will also facilitate departmental operations and maintain compliance with quality standards.

Key Responsibilities:

1. Documentation and Coordination:

   • Coordinate and correspond with project contractors to follow up on tender/contract drawings and document submissions as per project requirements.
   • Monitor budget activities, track expenses, and forecast project budgets.
   • Review tender documents, prepare contract documents, work orders, and material requests.
   • Prepare Minutes of Meetings (MOMs) and organize meetings with contractors.

2. Data Entry and Reporting:

   • Accurately record project expenses and maintain data logs.
   • Prepare necessary correspondence related to contracts and project progress.
   • Compile periodic reports and ensure the accurate submission of data.

3. Site Visits and Inspections:

   • Attend site visits and coordinate with contractors and bidders.
   • Participate in project meetings and inspections during material delivery and handover.
   • Prepare detailed reports from site visits and inspections.

4. Project Coordination and Compliance:

   • Coordinate with project staff at offshore and site locations.
   • Manage documentation related to project drawings and tender documents.
   • Coordinate marine transportation logistics and obtain necessary approvals.

5. Financial Management:

   • Analyze financial data, including revenues and expenditures, to ensure budget compliance.
   • Assist in preparing annual budget forecasts, financial closing, and capitalization reports.
   • Maintain auditable finance records for reporting and compliance purposes.

Knowledge & Skills:

Knowledge:

• Proficient in Excel functions for recording and maintaining project expenses.
• Familiarity with office productivity applications and a willingness to learn new systems.

Skills:

• Time management and accurate data entry skills.
• Strong numerical and analytical abilities.
• Excellent organizational skills and attention to detail.
• Effective teamwork and cooperation abilities.

Qualifications:

• Bachelor's Degree (or equivalent) or Diploma in Engineering.
• Minimum of 5+ years of relevant experience in the Oil & Gas industry.