Job Description

Enersense Engineering is currently seeking a Document Controller to support one of our key clients on a major infrastructure project located in Helsinki, Finland. We are hiring on a permanent basis and the position is set to start as soon as possible.

Main tasks and responsibilities:

• Ensure all project documentation adheres to company standards and the Integrated Management System (IMS)
• Distribute and track documents to ensure that all relevant stakeholders receive and have access to the latest versions of project documentation (including drawings, schedules, specifications, contracts, submittals, requests for information (RFI), and reports)
• Maintain and update project registers such as the document register, RFI register, action log, and issue log.
• Analyse and summarise data from various project logs, highlighting outstanding actions or overdue items.
• Generate regular reports to support project tracking, including document status updates and overdue reports.
• Ensure accurate storage and version control of documents in compliance with project document control procedures.
• Liaise with external consultants and contractors to ensure their documentation complies with project standards.
• Support Quality Assurance (QA), Quality Control (QC), and Health & Safety (HSE) initiatives by assisting with audits and ensuring document-related compliance.

Requirements:

• Suitable educational background for the position
• Minimum of 2 years’ experience in a similar site-based role
• Excellent organisation and interpersonal skills
• High level of IT skills, particularly in Microsoft Office Suite
• Experience of knowledge sharing applications is advantageous
• English language skills

Please send your application soon, as the position will be filled as soon as a suitable candidate is found. Due to GDPR regulations, applications will only be accepted through our official application system.

Please note that due to clients urgent need only applicants with a valid working permit / EU-citizenship can be considered.

We manage this recruitment process internally and therefore do not require support from external recruitment agencies.

If you have any questions, please contact: expertservices@enersense.com

About us:
We are Enersense’s Expert Services team. We deliver qualified and compliant workforce solutions for our clients' demanding technical and engineering projects locally and internationally. Our recruitment team’s experts have for a long time been contributing to the success of our customers and Enersense. We have helped our clients to employ over 3000 specialists in various projects across 40 countries globally.