We are seeking an organised and detail-focused Document Controller to support our Project Management and Technical Design teams across multiple architectural projects. This role will be central to implementing effective document control processes, managing internal and external correspondence, and ensuring compliance with studio standards and industry requirements.
Key Responsibilities
Set up and manage project-specific document control systems, including internal distribution, archiving, and transmission to clients and third parties.
Maintain accurate document records: retrievals, data entry, uploads/downloads, and document searches within EDMS platforms.
Ensure all documents meet agreed naming conventions and quality standards.
Create and maintain Issuance documents and logs.
Communicate effectively with project teams, clients, and subcontractors to support project delivery.
Ensure compliance with regulatory and project-specific quality requirements.
Identify opportunities to improve workflows and drive consistency across projects.
Support confidentiality and data protection requirements, including secure document handling.
Essential Criteria
2+ years’ document control experience in an architectural practice or similar environment.
Strong skills in Microsoft Outlook, Word, and Excel.
Experience using systems such as Viewpoint, SharePoint, Asite, or similar platforms.
Excellent attention to detail, organisation, and accuracy.
Strong communication skills and the ability to work both independently and collaboratively.
Able to manage multiple tasks and work to tight deadlines.
Confident applying document control processes across all project stages.
Proactive, solutions-focused, and able to anticipate risks or issues.
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Heatherwick Studio is a team of 200 problem solvers dedicated to making the physical world around us better for everyone. Based out of our combined workshop and design studio in Central London, we create buildings, spaces, master-plans, objects and infrastructure. Focusing on large scale projects in cities all over the world, we prioritise those with the greatest positive social impact.
Working as practical inventors with no signature style, our motivation is to design soulful and interesting places which embrace and celebrate the complexities of the real world. The approach driving everything is to lead from human experience rather than any fixed design dogma. The studio’s founder Thomas Heatherwick comes from a background immersed in materials and making. His curiosity and passion for problem-solving matured into the studio’s current design process where every architect, designer, landscape architect and maker is encouraged to challenge and contribute ideas.
Positive and pragmatic, the studio’s team are collaborators whose role is to listen, question, then lead the conception and construction of special and unusual places. Ingenuity and inspiration are used to make projects that are affordable and buildable. And our client is vital, who comes on the journey and challenges our thinking; together we look for the opportunities that might traditionally be overlooked. Our best future projects are the ones that will teach us the most.
