We are seeking a highly organized and proactive Document Controller cum Admin to oversee project documentation and provide comprehensive administrative support. The role is responsible for ensuring accurate record-keeping, efficient document flow, and smooth office operations to support ongoing project activities and compliance with company and client standards.
Receive, review, classify, and distribute project-related documents in accordance with company procedures and project requirements.
Maintain an efficient document control system ensuring proper version control, tracking, and secure archiving.
Prepare, format, and assist in compiling reports, presentations, and official correspondence for project teams.
Manage and track document submittals to contractors, consultants, and clients, ensuring timely responses and approvals.
Perform administrative duties including office supply management, meeting coordination, and travel arrangements.
Ensure compliance with document management procedures and client documentation standards.
Maintain accurate and up-to-date records of project approvals, submittals, and correspondences.
Liaise with internal departments and external stakeholders to ensure smooth and timely document processing.
Diploma or Bachelors degree in Business Administration, Engineering, or a related field.
Minimum 3-5 years of experience as a Document Controller or Administrative Assistant in Oil & Gas, EPC, or Construction projects.
Proficient in MS Office Suite and document management systems; experience with SharePoint or project control software is an advantage.
Strong organizational, communication, and multitasking abilities.
High attention to detail and the ability to work under tight deadlines.
SwanGlobal values relationships. We understand that humans organising themselves for goals larger than themselves is at the heart of the progress of civilization. For this end, we are here to facilitate organisations and individuals coming together.
We do this by taking out the mundane admin-intensive work that comes with human-resource management. This allows our clients to focus on strategic initiatives, and let’s our candidates focus on honing their skills.
Servicing global clients in the world's largest sectors. Headquartered out of the prime district of Doha, we are one of Qatar’s fastest growing staffing & recruitment companies. Since 2014, we have equipped over 240 companies with over a 250,000 staff, clocking over 24 million person-hours of work. The SwanGlobal team ensures staff onboarding of suitable candidates within 04-06 weeks.
We have a large roster of blue, grey and white collared workers specialised work, ranging from engineering-led heavy industries to soft skills interaction-based verticals across the country.
We are proud to say that almost every construction company in Qatar has Swan staff building their business. As we grow roots in a wider business ecosystem we have staffers, on our payroll, in Oil & Gas, Retail, Hospitality, Event Staffing and many more.
The Swan Global team ensures staff onboarding of suitable candidates within 04-06 weeks.
We have a large roster of blue, grey and white collared workers specialised work, ranging from engineering-led heavy industries to soft skills interaction-based verticals across the country.
#staffingagency #manpower #recruitmentagency #HR #Outsourcing #Recruitment #Qatarjobs
