Job Description

Instrumentum is a national sterile processing partner that helps hospitals and surgery centers run efficient, compliant, and safe instrument reprocessing operations. We ensure every instrument is surgery-ready, so our partners can focus on what matters most: delivering exceptional care.

We’re hiring a Document Control Specialist to manage the quality documentation that keeps our operations audit-ready and our partner facilities running safely. This role is based on-site in the Richmond, VA area, supporting our account with a regional hospital system.

What you’ll need

• 1+ year of experience in document control, records management, or quality assurance, ideally in healthcare or a regulated industry
• Experience with electronic document management or quality management software; familiarity with Qualio, SafeCare, Salesforce, or similar platforms is a plus
• High school diploma or GED required; associate’s or bachelor’s degree preferred
• Strong attention to detail and comfort managing multiple document review cycles at once

What you’ll do

• Administer our document control system — policies, SOPs, work instructions, and forms — from creation through retirement
• Track review schedules, maintain version control, and process change requests
• Prepare documentation for internal audits, accreditation surveys, and regulatory inspections
• Support corrective and preventive action (CAPA) documentation
• Serve as the on-site document control point of contact for our hospital account
• Train staff on document control processes and our quality management software

What we offer

• $28.00–$32.00/hour, depending on experience
• Medical, dental, and vision insurance, effective the first of the month after hire
• 401(k) with 50% company match up to 2%, eligible from day one
• PTO plus 9 paid holidays
• Structured training and advancement pathways, including support for professional certifications

Instrumentum is an equal opportunity employer. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable law.