Generally responsible for assisting Resource Leaders and Project Managers with all aspects of administrative duties. This work will be performed under general supervision.
Primary responsibilities will include but are not limited to:
Manage and control engineering and project records within the AIM‑SDx Document Management System.
Conduct drawing research and assist users with documentation applications.
Maintain and administer SharePoint sites, including libraries, lists, forms, workflows, permissions, and metadata.
Build and maintain structured document repositories for engineering, operations, and maintenance teams.
Oversee the full document lifecycle: creation, revisions, redlines, approvals, and archival.
Review and interpret engineering drawings (P&IDs, equipment files, specifications, mechanical packages).
Ensure compliance with MOC and site document-control standards.
Use advanced Excel tools (lookups, pivot tables, formulas, data validation) for tracking and reporting.
Utilize Microsoft Copilot and AI tools to streamline and enhance workflow efficiency.
Support audit readiness and assist with QA/QC verification processes.
This position offers a highly competitive compensation package, including paid time off, health insurance benefits, and matching retirement contributions.
Education: High School Diploma or equivalent is required. Advanced coursework is highly preferred.
Certification: No certification is required for this position.
Experience: This position requires a minimum 5 years of relevant experience in administrative and clerical services in a professional environment.
Knowledge, Skills, & Abilities Required:
Strong SharePoint experience, including custom lists, metadata structures, permissions, and forms.
Advanced Excel capabilities (VLOOKUP/XLOOKUP, pivot tables, formulas, data validation).
Experience in engineering document control environments.
Ability to understand engineering terminology and read technical drawings.
Strong organizational and analytical abilities.
Experience supporting capital projects or operations/maintenance teams.
Understanding of structured document governance and compliance processes.
Physical Requirements:
Ability to sit, stand, or walk for long periods of time.
We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.
Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.
As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.
Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.
Hargrove is a drug-free workplace.
The selected candidate must be authorized to work in the United States.
Hargrove is a full-service engineering, procurement, and construction management firm delivering multi-discipline engineering, project delivery, controls & automation, and technical services to industrial clients.
With more than 2,700 Teammates across 19+ offices in the U.S. and internationally, Hargrove supports projects from concept through commissioning and ongoing operations. Through the Hargrove Team of Companies — including Hargrove Controls & Automation, Hargrove Life Sciences, Hargrove Equipment Solutions, and Tormod — the firm provides specialized expertise supporting industries such as chemicals, refining, manufacturing, life sciences, power, and other emerging markets. Founded in 1995 and 100% employee-owned, Hargrove is built on long-term partnerships, safety, and delivering reliable solutions where clients need them most.
