Job Description

Jasara Program Management Company (Jasara PMC) is a leading Joint Venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, established to deliver world-class program management services across the Kingdom of Saudi Arabia. Jasara plays a key role in supporting the realization of Saudi Vision 2030, particularly in delivering giga-projects and large-scale infrastructure developments.

We are seeking a Document Control Manager to join JASARA PMC. Document Management position overseeing the document control systems and processes for the Programme. Interfaces with different stakeholders within the organization to ensure consistent approach on document management activities. Review the Document Plans and Procedure prepared by the Consultant and Contractors.

Key Responsibilities

• Manages a team of Senior Document Controllers
• Set up the Document Control procedures, processes, templates, etc.
• Develop checklist for document submissions
• Proactively conduct “spot audits” and “over-the-shoulder-reviews” of Project Teams to facilitate their understanding of and enhance their compliance to Document Controls procedures.
• Implement and maintain coordinated and consistent document filing system for the program
• Establish procedural framework for identifying, collecting, distributing and filing the controlled documents for the Program (i.e Document Control Procedure)
• Set-up the Document Distribution Matrix in EDMS
• Set-up the workflow templates in EDMS required for document reviews / distribution to appropriate individuals
• Runs & administrates the Document Control System
• Create user account in EDMS
• Closely supervises difficult / sensitive phases of the programme and liase with direct reports to resolve issues
• Monitor EDMS Licenses usages
• Approves weekly Timesheet of designated team
• Assist users in capturing and locating electronic information.
• Performs such assignments and duties assigned by the management as deem necessary from time to time

Requirements

• Bachelor of Science Degree in Project Management for relevant field
• 10 years plus experience in related role required
• Strong supervisory and leadership skills
• Strong decision-making abilities
• Strong analytical and problem-solving skills
• Excellent organizational skills and attention to detail
• Excellent verbal and written communication skills
• Expert in Document Control Procedures
• Proficient in Document Quality Control
• Competent in Document Control Audits
• Proficient in Document Numbering Systems
• Proficient in Revision Control/Document Changes
• Ability to manage multiple Consultants and Contractors
• Proficient in Document Control System (EDMS) Administration
• Proficient with Microsoft Office Suite, or related software
• Proficient with Microsoft Office Excel's functions and formulas