Job Description

Zachry is currently seeking an experienced Document Control Coordinator I for our GPP Construction project located in Gregory, Texas.

The DC Coordinator positions that we will need to fill will be responsible for the following, but not limited to:

• Understanding the Installation Work Package system – Contents (what should be in the IWP from the planner), numbering (must understand the nomenclature and the meaning behind each character), QC review (know what to look for on spreadsheet and communicate with QC), constraints (understand what they are and communicate back to the planner for corrections), Prioritizing (IWPs that come in for Rush with approvals), Closed (make sure that all signature and copies are accounted for), Revisions/Recalled (Drawing revisions that come in daily also must understand that this is time sensitive due to work being in progress and acknowledging the difference between revisions and recalled ) Printing of IWP (DC Coordinator will need to know the order at which the IWP must be print in for it to be placed in binder correctly)
• Mid-level excel background – formulas (must understand the basics of how is works), troubleshooting (must be able to determine and or identify if a problem occurs) delimited (must pay attention to details and understanding the data you are working with), importing data (must be able to work with multiple windows open when doing this while getting all information over correctly)
• Customer Service – meeting and greeting all individuals that may come into office while staying on task. IWPs are the heavy traffic item, but we must be able to help with all issues that could take you away from your current task.
• Programming – Aconex (EDMS that we currently use), Ensemble + (Responsible Engineers System for reviewing), Power Bi (this is our program that deals with IWPs check in check out system that will be used daily and will run reports from.
• Second shift – could possibly transition to a different shift when needed (the shift will be approx. from 12-10:30pm as which will crossover with first shift for daily updates but will need to be trusted to work solo from 5:30pm to 10:30pm
• Self-motivated – must be able to work independently while working in a bull pen environment (we will be depending on each coordinator heavily to be here every day and weekend work with little notice)
• Drawing/Documents - Will need to have a general understanding of drawings/documents and how they are looked up in our EDMs, and how to retrieve them if needed while understanding the client nomenclature.
• Teams – must be able to utilize the teams apps and for meetings along with some reporting and training sessions.
• Mailboxes – must be able to have an understanding of working with multiple mailboxes and marking them accordingly.
• Time management – must have skills in place to deal with deadlines and or using your available resources along with notifying supervision if deadlines cannot be made.
• Data Entry – must be precise, but also done in a timely manner (all entries that DM does must be done in real time)
• Team Work – we must work together as one unit to successfully accomplish all tasks, and open line of communication with all departments must be used.

JOB REQUIREMENTS

• Must have excellent communication skills.
• Must be computer proficient including proficiency in Microsoft Office applications. Mid-level Excel background – formulas (must understand the basics of how is works), troubleshooting (must be able to determine and or identify if a problem occurs), delimited (must pay attention to details and understanding the data you are working with), importing data (must be able to work with multiple windows open when doing this while getting all information over correctly)
• Must be organized and have the ability to multitask.
• Must be able to quickly learn processed and adapt to changes quickly.
• Must be able to follow directions precisely as given.
• Must be able to work varying hours as required to support construction operations

PHYSICAL DEMANDS

Employee will be required to communicate in person, via telephone, email, video chat and software systems. Position will include visits to maintenance sites and industrial facilities requiring mobility (on ground and at heights) and the use of personal protective equipment (PPE) including but not limited to: hard hat, safety glasses/goggles, ear plugs/muffs, masks/respirators, safety vests, gloves and work boots.

WORK ENVIRONMENT

Employee will work in multiple environments including an office, warehouse and in a trailer or building on sites. On work sites noise levels will be moderate to high. Job site will contain light to heavy equipment vehicles, small to large equipment, materials, communication equipment and tools, people standing, walking, sitting, signaling and talking, bells whistles and alarms.

The above description covers the fundamental responsibilities of the Document Control Coordinator I position. It shall not be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day-to-day.

Zachry is dedicated in providing a Safe and Drug Free work environment; and is an Equal Opportunity Employer.