Job Description

Document Control and Quality Specialist

About CICONIX: CICONIX LLC is a Veteran Owned Small Business specializing in business advisory and technical assistance for military health programs. We value exceptional people, unwavering integrity, inclusive collaboration, and enduring impact.

Location(s): Fort Detrick, MD

Position Details:

Full-time position
Regular weekly hours (0900-1600)
No calls, nights, weekends, or holidays!
Full benefit program, including: health, PTO, & 401k + contribution

Requirements:

CICONIX is seeking a Document Control and Quality Specialist to support the Office of Regulated Activities (ORA) in support of the Defense Health Agency Research and Development Medical Research and Development Command (DHA R&D MRDC) team in Fort Detrick, MD. The Document Control and Quality Specialist will p repare, publish, and submit documents in accordance with all pertinent laws, regulations, guidance documents, best practices, and policies for drug, biologic, device, and combination product types; provide document control and archiving support for electronic and paper records; and provide publishing, submission, and document control subject matter expertise to ORA and its external partners.

About the Role:

Prepare documents for publishing and submission to regulatory agencies in the required formats, including electronic Common Technical Document, eCOPY, or Electronic Submission Template and Resource (eSTAR) or preSTAR formats.
Publish dossiers that comply with the applicable regulations, policies, guidance documents, formats, and standards, sometimes with short timelines, to meet regulatory deadlines. Provide Validation reports on the published output.
Perform quality reviews and provide feedback on published dossiers.
Submit dossiers to the US FDA through the Electronic Submission Gateway and other methods as required.
Create and maintain audit ready regulatory files and Trial Master File (TMF).
Assist the Government by maintaining the Sponsor’s Regulatory Mailbox. The Contractor shall upload the Sponsor’s documents to the Sponsor’s Electronic Regulatory Filing (SERF) in the EDMS. Once the document is uploaded the Contractor will notify the sender that the document was uploaded to SERF.
Participate in project meetings and communications and provide subject matter expertise and guidance to ORA and external team members.

Qualifications:

Education:
- TBD
Licensure & Certifications (Current & Unrestricted):
- TBD
Experience:
- 5 years of administrative experience.
- Proficient use of Microsoft Word, PowerPoint, Excel, and Outlook.
- Manage transport and digitation of paper records, this task may require the ability to lift up to 25 pounds.
Security & Background Check:
- U.S. Citizenship and a successful background investigation are required.
- Ability to obtain and maintain a government security clearance.
Additional Requirements:
- Willingness to comply with the government vaccination requirements.

Compensation: $55k - $58k

CICONIX LLC is an Equal Opportunity Employer, including disability/vets. We E-Verify all employees.

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About CICONIX

CICONIX is a veteran-owned small business providing medical R&D, clinical staffing, and Health IT services that strengthen military readiness and improve the physical and mental well-being of warfighters, their families, and the communities we serve.

We listen first, act fast, and deliver results. Whether you need rapid clinical staffing, a research partner, or a digital health solution, CICONIX brings integrity, expertise, and mission focus to every engagement.

Let’s connect and explore how we can support your mission.

Industry

Consulting & Advisory

Company Size

11-50 employees

Headquarters

Annapolis, Maryland

Year Founded

2012

Website

ciconix.com

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