Job Description

Audubon is currently seeking a Document Control Administrator to join our team in our Off-Site Office. The Document Control Administrator will assist in maintaining project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders and other project-required documents. Updates and maintains project document control record keeping system. Works under direct supervision and/or receives detailed written or verbal instructions to perform standardized tasks.

PRIMARY RESPONSIBILITIES

• Assists in maintaining project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders and other project-required documents.
• Maintains efficient paper and electronic filing system and ensures quick retrieval of requested documents.
• Performs project document control activities such as ECN (Engineering Change Notice), managing the distribution matrix for release and control of project and vendor documentation, initiating, monitoring and logging squad checks.
• Enters data from various sources into EDMS (Electronic Data Management System). Ensures data integrity by verifying input.
• Creates runs and distributes standard periodic reports to communicate follow-up requirements and to summarize reports.
• Prepares forms and transmittals and distributes data as directed. Verifies information as requested.
• Provides administrative assistance by copying documents, retrieving office supplies, filing, etc.
• Interfaces with reproduction department for required reproduction associated with copy and distribution requirements per project procedures.
• Processes and maintains revision history of supplier, vendor, and sub-contractor drawings, documents and data – electronic and paper format.
• Performs other duties as assigned.
• May work on special projects.
• May provide back up for other employees.

Health, Safety, and Environmental Responsibilities:

• All employees are responsible for supporting Audubon Companies’ Health, Safety, and Environmental (HSE) policies and procedures. This includes:
• Performing duties in a manner that protects personal and team health and safety
• Participating in required HSE training, meetings, and reporting activities
• Identifying and reporting hazards, near misses, and unsafe conditions
• Following safe work practices and complying with applicable regulatory requirements

EXPERIENCE AND SKILL REQUIREMENTS

• High school diploma or GED.
• Additional specialized courses in database management preferred.
• Some experience in an office environment with knowledge of general office practices and procedures and an understanding of the organization related to the work.
• Experience in a project management or engineering environment preferred.
• Computer skills with good knowledge of Microsoft Office.
• Oral and written communication skills with good vocabulary, good grammar and the ability to compose routine written communications.
• Ability to handle confidential or sensitive information or issues.
• Ability to pay close attention to details.
• Ability to operate office equipment including computer, keyboard, mouse, ten-key calculator, copier and phone.

No Recruiters, please!

Equal Opportunity Employer/Veterans/Disabled