Job Description

Job Requisition ID: 54187
Opening Date: 03/17/2026
Closing Date: 03/30/2026 11:59 p.m.
Agency:Department of Corrections - Illinois River Correctional Center
Class Title: EXEC SECRETARY III - 14033
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated Starting Salary $5751 a month; Full Range $5751 - $6422 a month
Job Type: Salaried
Category: Full Time
County: Fulton
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Confidential (Management Bill) Exclusion from RC014 Collective Bargaining Coverage

A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

As an administrative secretary to the Warden at Illinois River Correctional Center, you will be instrumental in assisting with the processing of all aspects of the duties and responsibilities of the Warden’s office. You will ensure that direction disseminated by the Warden and his/her superiors is relayed in a proficient and accurate manner to the appropriate locations. You will also maintain accurate files and electronic documents to ensure the smooth and efficient operation of the Warden’s office. Your organizational skills will make you a key player in an ever changing and fast paced environment. We encourage all qualified applicants to apply.

Essential Functions

• Serves as an administrative secretary.
• Prepares and keyboards documents of a confidential nature.
• Establishes and maintains files for the Warden's office.
• Serve as a receptionist.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and three (3) years of secretarial experience or completion of high school and five (5) years of secretarial experience.
• Requires the ability to keyboard accurately at 55 words per minute.

Preferred Qualifications

• Prefers at least six (6) years of experience performing office secretarial duties/responsibilities for administrative/executive level leadership.
• Prefers at least six (6) years of experience gathering, compiling, interpreting, and entering data for special projects and reports.
• Prefers at least six (6) years of experience receiving and maintaining sensitive information and ensuring confidentiality.
• Prefers at least six (6) years of experience utilizing Microsoft Office, or similar software.
• Prefers at least six (6) years of experience in preparing agendas, scheduling meetings, and taking notes.
• Prefers at least six (6) years of experience in preparing correspondences to staff, individuals in custody and the public.
• Prefers at least six (6) years of experience of answering telephone calls and resolving situations.
• Prefers at least two (2) years of work experience in a correctional setting.

Conditions of Employment

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• This position is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 8:00 a.m. - 4:00 p.m. Monday - Friday; Sat/Sun Off
Headquarter Location: Illinois River Correctional Center - 1300 W Locust St, Canton, Illinois, 61520
Work County: Fulton
Agency Contact: Holly Martin
Email Holly.Martin@illinois.gov
Posting Group: Office & Administrative Support; Public Safety

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As an IDOC employee, you are entitled to a robust benefits package that includes:

Health, Life, Vision and Dental Insurance

12 weeks paid maternity/paternity leave

Pension Plan - Vesting at 10 years for Tier II

Full 20-year retirement awards free health insurance during retirement

Deferred compensation and other pre-tax benefits programs

Paid state holidays: 13 - 14 day annually

3 paid Personal Business days annually

12 paid Sick days annually (Sick days carry over year to year)

10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)

Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable)

Employee Assistance Program and/or Mental Health resources

For more information about our benefits, please follow this link: Benefits Information

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com