Job Description

Requisition No: 867747

Agency: Juvenile Justice

Working Title: DJJ OPERATIONS CONSULTANT - SES - 80080065

Pay Plan: SES

Position Number: 80080065

Salary: $2,135.95 Bi-weekly

Posting Closing Date: 01/10/2026

Total Compensation Estimator Tool

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

THIS IS AN INTERNAL AGENCY OPPORTUNITY

FOR CURRENT DJJ EMPLOYEES ONLY

LOCATION, CONTACT AND SALARY INFORMATION

Location: CENTRAL REGION PROBATION

Contact Person: AA II Sue Freiberg, (689) 837-0719

Starting Salary $2,135.95 Bi-Weekly. (In accordance with current spending restriction, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.)

This position is responsible for overseeing, arranging and supervising property leasing, records maintenance, fleet vehicles and building services. The selected candidate is also responsible and required to maintain property inventory, coordinate and approve purchases, coordinate and supervise records retention tasks, coordinate and seek approval for facility services necessary for the six (6) Circuits, 13 counties and Regional Administration within Central Region Probation for leased and state-owned facilities.

DUTIES AND RESPONSIBILITIES

Create and maintain a master spreadsheet with leasing company contact information and leasing specific details, including renovations and maintenance requirements agreed upon. Monitor payment via level 5 report.

Conduct quarterly inspection of state-owned buildings, Keep Circuit and Regional administration advised of all building issues which may adversely impact operations and/or the safe working environment of staff. Review estimates, provide technical assistance, review and evaluate corrective actionsand preventative maintenance of buildings. Assist in completion of Vulnerability Assessments and Department of Management Services surveys.

Collect, review, and input Equipment Management Inventory System data for state owned vehicle activity. Maintain monthly logs. Monitor preventive maintenance and idle vehicle data to ensure efficient utilization of vehicles throughout the region. Monitor upkeep/cleaning schedule of vehicles. Responsible for completion of forms transferring vehicles from one location to another. Initiate and monitor surplus of vehicles. Report all instances of lost, stolen, or non-functioning fleet cards (Wright Express) to Tallahassee. Investigate fleet expenditures items not allowed under operating policy and procedure.

Regional Disaster and Safety Coordinator, coordinate disaster preparation, training, and Continuity of Operations Planning

updates. Available to coordinate emergency operations in the event of natural or man-made disasters and advises Circuit or Regional Managers of office operational status.

Supervises DJJ Operations Coordinator position 80057586 (Fiscal Liaison) and all required duties to included ensuring policies and procedures are followed related to purchasing card program, includingprocessing, problem identification, analysis, resolution, and reconciliation. Monitor the proposed operating budget and recommend allotments spending plan and budget preparation.

Supervises Records Technician position 80039703 activities which includes accurate and efficient maintenance of records. Trains, instructs, evaluates and directs circuit and OPS staff on all activities related to records management. Training entails proper use of the database along with proper labeling and destruction as appropriate.

Conduct annual inventory for state owned and operated facilities and lease sites. Conduct Inventory Agent training. Assign, all Operating Capital Outlay property, and prepare paperwork for transfer, relocation, and surplus of state-owned property.

Provide assistance on inventory issues for provider operated programs, and coordinate Management Information System (MIS) related functions.

Telecommunication coordinator for Central Region. Liaison with local telephone/suncom providers. Complete Communications Service Authorization’s to initiate telecommunication services for the Region. Assist in coordinating repair efforts between telephone company and private vendors. Coordinate quarterly cell phone and Department of Management Services audits and submits documentation to Headquarters.

Responsible for reporting risk management issues for Central Region. Review insurance coverages for accuracy and makes sure all sites are identified that need to be covered. Take photographs of property damage to assist Tallahassee General Services in the processing of claims, or Federal Emergency Management Agency claims. Responsible for adding and/or deleting facilities to insurance listings and report changes in occupancy.

Liaison for Management Information System in transferring and surplus of equipment. Assist Management Information System in the movement of equipment as needed.

Prepare quarterly energy consumption reports for Headquarters.

Assist Headquarters General Services and Facility Services with special projects assignments.

Process Department of Management Services invoices

Perform other related duties as assigned.

KNOWLEDGE, SKILLS ANS ABILITIES:

Excellent verbal and written communication skills.

Strong organizational/time-management skills.

Knowledge of principles and processes involved in business and organizational planning, coordination, and execution. This may include strategic planning, resource allocation, manpower modeling, leadership techniques, and production methods.

Ability to prioritize multiple tasks.

Ability to work with diverse groups and individuals.

Ability to identify problems and develop solutions. Knowing how to find information and identifying essential information. Using logic and analysis to identify the strengths and weaknesses of different approaches. Developing approaches for implementing an idea.

MINIMUM QUALIFICATIONS

A high school diploma or its equivalent (GED) is required at the time of submission of the candidate profile.

A valid driver’s license is required.

PREFERRED QUALIFICATIONS

Experience with the State of Florida Purchasing Card (P-Card)

Experience with Ariba on Demand

Experience with SAMAS

Experience with budgeting

Experience with Information Resources Requests

SPECIAL NOTES

Your candidate profile must account for all employment (every calendar month following high school graduation until current). Any incomplete candidate profiles will not be considered. Responses to qualifying questions must be clearly supported by your completed candidate profile and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

Candidates applying must ensure that required military documents, DD-214 Member 4 copy and current U.S. Department of Veterans' Affairs (VA) statement of disability letter, are submitted prior to closure of the requisition.

This position requires non-traditional hours, including weekend and evening hours when needed.

All prospective candidates will be subject to a sex offender check, criminal background checks, (state, local and national) and pre-employment drug screening for direct care positions.

DJJ participates in E-Verify (Employment Eligibility).

When identified on a position description, a valid driver’s license is required. If initially hired with an out-of-state license, the Florida resident must obtain a valid Florida state driver’s license within 30 days of hire. Licenses suspended or revoked for any reason, work permits (Business purpose/Employment/education only licenses) and some types of restricted licenses are not acceptable. Licenses that have Corrective Lenses Restriction are acceptable, provided the driver wears corrective lenses while operating the vehicle.

Positions that include the transportation of youth while performing any work or work-related functions on behalf of DJJ, require: (1) a valid driver’s license; and (2) a three-year acceptable driving record as defined in FDJJ Policy 1920.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.