Job Description

GENERAL PURPOSE OF THE JOB:

This position is responsible for supporting the vision and operational execution of Sales Activities by Sales Reps within the Division as directed by the Divisional Sales Manager (DSM) and Vice President of Sales. The primary role is to support the VP-Sales in day-to-day operations. This role requires that consistent communication and education of corporate initiatives be conveyed to other Sales Administrators (Territory / Rep, Regional) to align with a common vision of Sales leadership.

ESSENTIAL DUTIES AND RESPONSIBILITIES: List the job's essential or most important functions and responsibilities. Include all important aspects of the job -- whether performed daily, weekly, monthly, or annually; and any that occur at irregular intervals.

• Provides administrative support to the VP-Sales:

  • Heavy calendar management

  • Incoming and outgoing electronic communications

  • PowerPoint presentations

  • File management

  • Requests for information

  • Market research

  • Report generation

  • Data/information collection and presentation

  • General administrative support

  • Invoicing

  • Expense reports

  • Travel arrangements and itineraries

  • Meeting/event planning

• Manages and ensures the accurate and timely issuance of internal communications and reports.

• Data compilation and presentation formatting for Sales leadership reporting as well as assisting in process execution for gathering and managing Sales initiatives driven by the corporate vision.

• Consistent communication and education of corporate initiatives to other Sales Administrators (Territory / Rep, Regional) to align with a common vision of Sales leadership. Provide guidance on how the Regional Administrators follow these processes will be part of this role’s responsibility.

• Coordinate with Regional and Territory Administrators to gather data and format presentations for quarterly reports.

• Support Sales Reps as needed to track and forecast sales and reduce the amount of time sales reps spend on non-selling activities. Assist in helping identify and implement process improvements so help reps be more efficient in their roles

• Support the company’s vision and work in conjunction with Sales & WTI to assist in communication to achieve the Divisional Objectives as set by the Vice President of Sales & Divisional Sales Mgr.

• Assist with Regional meeting planning, scheduling and coordination.

• Reporting to both the Vice President of Sales and the Divisional Sales Manager, the Senior Divisional Sales Administrator works closely with the sales teams within the Division to support their efforts in growing and developing business in all markets

• Establishes and maintains appropriate correspondence and records in accordance with established records retention policies.

  • Efficiently oversees collection, management, and destruction of records.

  • Maintains the quality and confidentiality of required files and communications

EXPERIENCE:

Four to seven years related experience and/or training.

SKILLS AND ABILITIES:

• Excellent written and verbal communication skills

• Ability to influence others at all levels of the organization

• Time management skills, sense of urgency

• Excellent organizational skills

• Proficiency with Microsoft 365