Job Description

Job Title: District Fixed Asset Clerk

Reports to: Chief Financial Officer

Receives Guidance From: Chief Financial Officer, Assistant Chief Financial Officer

Overtime Status: Compliant with position, salary and FLSA regulations

Job Purpose:

The District Fixed Asset Clerk is responsible for maintaining the District's fixed asset database, ensuring accurate records of all capital assets, and managing asset additions, transfers, and retirements. This position coordinates asset retirements for auction when applicable, conducts annual fixed asset audits, and provides support to the Accounts Payable Clerk as needed.

Duties and Responsibilities:

• Maintain and update the District's fixed asset database, ensuring accuracy and compliance with accounting standards and District policy.
• Process all fixed asset additions, transfers, and retirements in a timely manner.
• Coordinate the disposal of retired assets, including preparation and submission for auction when appropriate.
• Conduct and assist with annual fixed asset audits, including physical inventory verification at schools and departments.
• Reconcile asset records with financial data to ensure accuracy and completeness.
• Prepare reports on fixed asset activity for District administration, auditors, and state reporting.
• Train and support school and department staff on fixed asset procedures.
• Ensure compliance with federal, state, and District regulations related to asset management.
• Assist the Accounts Payable Clerk during peak times or as assigned.
• Maintain confidentiality
• Regular, dependable, in person attendance is an essential function of this position
• Perform such other and not specifically enumerated duties as may be requested by the Board of Education, superintendent, administrator, director or established by district policy
• Read, understand, and abide by Employee Conduct Policy, all other district, state and federal policies, and procedures and protocols as established by LCSD and the Mississippi Educator Code of Conduct

Knowledge, Skills and Abilities:

• Knowledge of fixed asset accounting principles, inventory management, and audit procedures.
• Strong organizational and record-keeping skills with attention to detail.
• Ability to reconcile financial data and identify discrepancies.
• Proficiency in financial/accounting software and Microsoft Office (Excel required).
• Ability to communicate effectively with staff, vendors, and auditors.
• Strong problem-solving skills and ability to meet deadlines.
• Ability to maintain confidentiality of financial and asset records.
• Ability to work independently and collaboratively as part of a finance team.

Qualifications:

• High school diploma or equivalent required; associate's degree in accounting, business, or related field preferred.
• Minimum of 2 years of experience in accounting, bookkeeping, or asset management preferred.
• School district or governmental accounting experience preferred.
• Experience with fixed asset systems, inventories, or audits desirable.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit, use hands for fine manipulation, handle or feel and reach with hands and arms using equipment such as a keyboard and video display panel. The employee is occasionally required to stoop, kneel, reach, crouch, or crawl. The employee must regularly lift and move up to 35 pounds and occasionally up to 75 pounds. Specific vision abilities required by this job include close vision.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is not a standard office setting; but rather encompasses the entire active school campus both inside and outside the facilities. The noise level in the work environment is usually low to moderate and occasionally high.

Note: This is not necessarily an all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. The job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems advisable.

Terms of Employment:

Salary, days and work year as established by the Lamar County School District

Evaluation:

Performance of this job will be evaluated in accordance with the provisions of the Lamar County School Board policy on Evaluation of Employees.