Job Description

Level 5
12-month

Qualifications:

• Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred
• Minimum of five (5) years educational office personnel experience or experience in a specialized field and/or a degree in the appropriate field required
• Computer skills and/or experience required
• Typing and/or keyboarding skills required
• Working knowledge of standard office machines required
• Communication and interpersonal skills
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable

Fair Labor Standards Act Status: Non-Exempt

Reports to:
Office/Department Administrator

Job Goal:
Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District's educational program and students' success.

Performance Responsibilities for District Office Personnel:

• Performs various office management tasks
• Operates computers, copiers, office machinery and equipment with a high degree of skill
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned
• Performs duties to achieve high levels of customer service
  1. Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
  2. Deals courteously with visitors, parents, students, and staff
  3. Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
  4. Represents self, school and District positively
• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations and policies
• Performs other duties as assigned in order to carry out functions of the office

Performance Responsibilities for District Secretary:
The following responsibilities may be included for this position:

• Performs budgetary and bookkeeping tasks
• Takes inventory and orders equipment and supplies, as needed
• Assists with the processing of accounts payable, which may include paying bills, preparing vouchers, printing checks, etc.
• Processes applications for government financial assistance
• Generates reports, as requested
• Assists in the coordination of district functions, special events, and curriculum activities
• Posts district information
• Drafts correspondence
• Assists with employment procedures, which may include gathering and reviewing employment applications, checking applicant references, scheduling interviews, preparing employment forms, and ensuring new hire paperwork is completed
• Trains clerical staff, as necessary
• Collects and ensures confidentiality of standardized tests taken by district students
• Collects, compiles, and does database entry of information, such as student data, payroll/timesheet records, and other record-keeping data
• Maintains student and employee files
• Greets and provides information to students, parents, and guests warmly; functions as an ambassador for ISD
• Answers telephones, transfers calls, and takes messages
• Performs secretarial duties, such as typing, correspondence, opening mail, ordering supplies, etc.
• Maintains calendars
• Performs other responsibilities as necessary to carry out the functions of the office

Terms of Employment:
District Secretaries will be employed for eleven or twelve month positions. The salary and work year will be established annually by the Board of Education.

Evaluation:
Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation � Office Personnel.