Hot Topic

Distribution Center Administrative Assistant

Hot Topic  •  Riverside, CA (Onsite)  •  6 days ago
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Job Description

Are you a superhero at assisting others and adding tons of value to a growing team? We are looking for a Distribution Center Administrative Assistant to join the team! In this role you will support daily operations by managing payroll processes, tracking productivity, maintaining employee records, and coordinating administrative functions. This role also supports safety initiatives and front office operations. The position reports to the Assistant Manager of DC Administration.
 
This role is required to be in office five days a week. The schedule for this role may vary based on business needs, including early morning shifts on payroll processing days (e.g., Mondays) and additional hours during special projects or events. 

WHAT YOU'LL DO

  • Maintain daily and weekly productivity reports and payroll records
  • Review and correct timekeeping records; ensure attendance and PTO are accurately recorded
  • Reconcile payroll discrepancies and maintain related documentation
  • Partner with Human Resources and Legal to support employee documentation, including disciplinary actions, performance reviews, transfers, terminations, and workers’ compensation claims
  • Maintain confidential employee records for 300+ associates
  • Assist associates with payroll, benefits, and injury-related questions
  • Review and reconcile invoices to ensure accurate and timely payment
  • Support new hire orientation and employee programs (e.g., carpool initiatives)
  • Purchase and maintain inventory of office and operational supplies for the DC
  • Plan and coordinate company events and employee engagement activities
  • Provide front desk and lobby support as needed
  • Create and maintain reports and presentations using Excel and PowerPoint
  • Support supervisors with administrative and clerical tasks, including system access and

WHAT YOU'LL NEED

  • Associate degree preferred or equivalent work experience
  • Minimum of 2 years of administrative experience
  • Strong analytical, math, and problem-solving skills
  • Proficiency in Microsoft Office, especially Excel and PowerPoint
  • Ability to work in a fast-paced environment
  • Highly organized, detail-oriented, and proactive
  • Effective verbal and written communication skills; ability to collaborate in a team environment
  • Strong time management skills with the ability to meet deadlines and prioritize tasks
  • Adaptable and able to maintain composure under pressure
  • Demonstrates accountability, initiative, and a solution-oriented mindset
  • Ability to sit, stand, walk, bend, and lift up to 10 pounds regularly and up to 30 pounds occasionally
Our company participates in E-Verify E-Verify is a program that electronically confirms a candidate’s eligibility to work in the United States after completing the Employment Eligibility Verification (Form I-9). The information provided on the Form I-9 is compared to the records contained in the Social Security Administration and Department of Homeland Security (DHS) databases. This helps employers verify the identity and employment eligibility of newly hired employees.
Hot Topic

About Hot Topic

At Hot Topic we pride ourselves on being the destination of pop culture and music merchandise. We do this by hiring the best people, having the best product, and providing the best customer experience for our one-of-a-kind fans.

Founded in 1989 in a Southern California garage, Hot Topic employs over 10,000 associates between 600+ retail locations, our headquarters, and two distribution centers. We give back to our communities in our partnerships with Mental Health America, Notes for Notes, and The Trevor Project.

We strive for HT Inc. to be an inclusive place where every individual can be successful, build their career, contribute to the company, our customers and community - AND HAVE FUN DOING IT!

When you join us, you become a part of something bigger. You join gifted individuals who are passionate about creating the best retail experience, best product, and a fierce connection to our brand. With talent from diverse backgrounds, we’ve assembled a group of highly motivated and driven individuals to achieve this common goal.

Our Values

This is what we do to be successful and how we do it:

- Focus on the success of our teammates

- Foster a culture of continuous improvement

- Everybody is responsible for the customer experience

- Infuse fun into everything we do

- Strive to do the right thing

Work doesn't have to feel like work here at HT! Learn more about our current opportunities and how you can become a part of the fandom at workatht.com.

Industry
Retail & Ecommerce
Company Size
5,001-10,000 employees
Headquarters
City of Industry, CA
Year Founded
Unknown
Website
hottopic.com
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