Job Description

Posting number: D301-2261

Department: Emergency Management

Division: 2261 - Emergency Management

Job classification: Disaster Finance Specialist (Non-Exempt)

Posting type: Open

Categories: Professional, Emergency Management, Financial Aid & Services

This position is located in the Office of Emergency Management and will serve as a specialist that is involved in the financial, administrative, and compliance activities covering the multi-hazard needs, capabilities, effective and efficient mitigation of, preparedness for, response to, and recovery from all hazards and/or threats to the Citizens of the City of Lubbock to protect life and property.

Examples of duties

• Assist in financial tracking, documentation, and reporting for disaster-related activities, including response, recovery, and mitigation projects.
• Coordinate with city departments to ensure reimbursement processes are completed for FEMA Public Assistance (PA), Hazard Mitigation Grant Program (HMGP), and other federal or state disaster funding streams.
• Maintain detailed records of labor, equipment, contracts, materials, and other eligible expenses to support audits and reimbursement claims.
• Assist with developing and submitting Requests for Reimbursements (RFRs), project worksheets, scope changes, and closeout packages; monitoring grant timelines, award conditions, and regulatory requirements to ensure ongoing compliance.
• Assist in the coordination of staff and support of the Emergency Operations Center.
• Train others in disaster finance and emergency management principles and topics.
• Support the planning, facilitation, and evaluation of emergency management exercises compliant with the Homeland Security Exercise and Evaluation Program (HSEEP).
• Prepare financial summaries, status updates, and reports on departmental activities for internal leadership.
• Perform related duties as assigned

Qualifications

Bachelor’s Degree in Emergency Management, Planning, Business or Public Administration; or Associate’s degree with course work emphasis in Emergency Management, Business or Public Administration; Supplemented by 4 years of progressively responsible experience in disaster recovery, grant administration, municipal finance; or an equivalent combination of education, training, and experience.

Employee must be able to respond to specified emergencies or incidents on a 24-hour basis.

Preferred Qualifications:

• Bachelor's degree in policy development and implementation.

• Certification as an instructor in public safety subjects.

• Experience with emergency management training equipment and programs.

• Completion of FEMA Independent Study (IS) and Incident Command System (ICS) courses, including ICS-100, ICS-200, IS-700, IS-800, or equivalent training.

*** Critical Infrastructure: This position has been determined to have close contact with, or control of Critical Infrastructure components. This position is subject to extensive background checks and random drug screening. ***

Negative drug screen and background checks are required. Must possess a valid State of Texas Driver’s License.

Supplemental information

Knowledge and Abilities:

• Knowledge of the methods, procedures and policies of City of Lubbock as such pertains to the performance of the essential duties of the Office of Emergency Management;
• Knowledge of FEMA PA, HMGP, BRIC, and other disaster funding streams.
• Strong understanding of governmental finance, procurement, and grant management principles.
• Excellent organizational skills with the ability to manage multiple projects and deadlines.
• Knowledge of principles and practices of directing emergency services response programs; to include developing response plans; coordinating manpower, resources, and efforts of numerous agencies and services; providing training; and performing related administrative functions;
• Knowledge of the laws, ordinances, standards, and regulations pertaining to the essential duties and responsibilities of the position;
• Knowledge of the organization of the department, and of related departments and agencies;
• Knowledge of the occupational hazards and safety precautions required to perform the essential functions of the work;
• Knowledge of terminology and related professional languages used within the department as such pertains to work responsibilities;
• Ability to maintain cooperative and effective relationships with intra- and interdepartmental personnel, as well as any external entities with which position interacts.

Physical Requirements:

• Frequently lift up to 10 pounds;
• Occasionally carry up to 25 pounds;
• Frequently reach below shoulder height;
• Occasionally rotate upper trunk to right or left while sitting or standing;
• Coordinate eye, hand and foot movement in order to operate a vehicle.