Job Description

Want to be at the top? Step into the future with STADA Eurasia!

Do you want to be among those who are #CaringForPeoplesHealth around the world?

At STADA Eurasia, your journey starts with purpose! We work guided by our shared values: Integrity, Agility, Entrepreneurship, and One STADA

Here, we dare to dream, and even more importantly, we act on those dreams. We don’t just follow trends - we set them!

We believe in individual initiative, empowered by the support of a strong, collaborative team. We choose growth over comfort and progress over the status quo.

STADA Eurasia means:

12 countries

500+ talented professionals

Recognized as a Top Employer 2025 in Kazakhstan — and that’s just the beginning!

Directorate Coordinator

Almaty | Kazakhstan (KZ) | Full-time | Permanent | Other Technical Operations | All target groups

Position: Directorate Coordinator

We are looking for a highly organized and proactive Directorate Coordinator to support the General Director and the Eurasia Leadership Team.

Key Responsibilities

• Provide comprehensive administrative and organizational support to the General Director and the Eurasia Leadership Team.
• Manage the General Director’s calendar: schedule meetings, prioritize appointments, and organize internal and external business engagements.
• Coordinate calendars for the Eurasia Directors Team, ensuring efficient scheduling and alignment across multiple stakeholders and time zones.

Travel Management

• Coordinate end-to-end business travel for employees across Kazakhstan in line with corporate policies, including:
  • booking flights and accommodation;
  • arranging airport and local transfers;
  • providing visa support and preparing invitation letters and supporting documents;
  • working with travel agencies, vendors, and internal stakeholders;
  • ensuring compliance with corporate travel policies.
• Manage travel-related documentation and administrative processes for Leadership Team trips, ensuring timely preparation, approvals, and record-keeping.
• Prepare and process travel requests, approvals, and reports in the internal travel management system.
• Produce quarterly travel expense reports, including budget tracking, cost analysis, and reporting for leadership review.

Meetings, Events & Documentation

• Maintain documentation and administrative records related to Leadership Team meetings, events, and business travel.
• Organize and support Leadership Team meetings, events, and off-sites, including logistics, venue coordination, participant management, and on-site support.
• Coordinate event-related documentation, contracts, purchase requests, invoices, and approval workflows.

Stakeholder Management

• Collaborate with global colleagues and international teams to coordinate meetings, executive visits, events, and travel arrangements.
• Act as a key point of contact between regional and global stakeholders, ensuring clear communication and timely information flow.
• Coordinate executive-level meetings, prepare agendas, and support follow-up actions to ensure smooth execution of leadership initiatives.

Operational Excellence & Cost Optimization

• Manage multiple high-priority administrative and operational tasks simultaneously while maintaining accuracy, confidentiality, and attention to detail.
• Negotiate rates and terms with hotels, travel providers, venues, and other vendors to optimize costs while maintaining service quality and compliance with corporate standards.
• Identify cost-saving opportunities and support budget optimization initiatives related to business travel and Leadership Team events.

  Requirements

  • Bachelor’s degree in Business Administration, Management, or a related field (or equivalent experience).
  • 3+ years of experience in administrative, executive assistant, or coordination roles, preferably supporting senior leadership.
  • Excellent written and spoken English; Russian and Kazakh - fluent.
  • Advanced PC skills and confidence working with MS Office / Google Workspace (Word/Docs, Excel/Sheets, PowerPoint/Slides, Outlook/Calendar).
  • Experience working with travel management systems or expense reporting tools is a plus.
  • Strong organizational skills and the ability to manage multiple tasks and deadlines in a fast‑paced environment.
  • High attention to detail and accuracy in documentation, reporting, and communication.
  • Strong communication and stakeholder management skills, including experience working with international teams and time zones.
  • Ability to handle confidential information with professionalism and discretion.
  • Proactive, solution‑oriented mindset and readiness to take ownership of tasks and follow them through to completion.
  • Ability to work both independently and as part of a cross‑functional, multinational team.

If you’re ready to grow, to innovate, and to work alongside people who inspire - welcome to STADA Eurasia. Your next chapter begins here.

We look forward to receiving your application via our career portal At jobs.stada.com you will also find numerous other job opportunities, as we are always looking for motivated talents who can strengthen our team with their expertise and personality.