Job Description
Definition
The employee in this position serves as the Director of the Office of Student Assignment for the school system, primarily dealing with school assignments, transfer process, student records, school choice, magnet programs, and foreign exchange programs.
Duties and Responsibilities
● Performs a variety of duties involving contact with the public. This includes determining the appropriate action necessary and making recommendations to assign students to schools.
● Administers student assignments and explaining the school's systems policies and procedures.
● Coordinates and administers the student application and selection process of the magnet schools program for the district.
● Responsible for evaluating and managing data and specialized information including capacity, and student projections.
● Assigns, directs, and supervises activities of assigned professional and clerical assistants, ensuring adherence to established policies, procedures and standards; assists and advises employees, as necessary, resolving problems as non-routine situations arise.
● Administers the student assignment process including reassignments, tuition, and release to other systems.
● Oversees issues of student domicile for the district.
● Receives, reviews, and records all transfer requests for the student transfer and appeal process.
● Works with Student Support Services and the Department of Exceptional Children to determine appropriate placements for all new students enrolling in the district.
● Directly manages the foreign exchange program including working with exchange companies to receive, review, accept and enroll students requesting to study in our high schools.
● Works with students entering our system domiciled in group and foster homes.
● Assist with the implementation of boundary line changes.
● Works directly with the Director of Social Workers and staff to establish and monitor students attending schools using a Residence Affidavit.
● Manages discipline status affidavits documents as required by the State of North Carolina.
● Directly supervises all student records and public requests.
● Assist school administrators with all aspects of student placements and enrollments.
● Attends meetings, conferences, and hearings as a representative of the department.
● Participates in and contributes to professional activities such as professional development, workshops, and community meetings.
● Performs other related work as required.
Knowledge, Skills and Abilities
• Thorough knowledge of program guidelines and professional standards.
• Considerable knowledge of the North Carolina Standard Course of Study/Common Core and Essential Standards.
• Considerable knowledge of School Board policies, procedures, and standards regarding education and testing.
• Considerable knowledge of the current legislature, literature, trends, methods, and developments in the areas of assessment and testing.
• Considerable knowledge of the ethical guidelines applicable to the position as outlined by professional organizations and/or federal, state and local laws, rules, and regulations.
• General knowledge of the principles of organization, supervision, and administration.
• General knowledge of database, statistics, and graphical software available.
• Requires the ability to compare and/or judge the readily observable, functional, structural or composite characteristics (whether similar or divergent from obvious standards) of data, people or things.
• Requires the ability to speak and/or signal people to convey or exchange information. Includes giving instructions, assignments or directions.
• Requires the ability to read and understand a variety of correspondence, reports, forms, articles, proposals, manuals, legislation, graphs, charts, etc.
• Requires the ability to prepare correspondence, reports, forms, charts, graphs, statistical analysis, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style.
• Requires the ability to speak to a variety of people with poise, voice control, and confidence.
• Requires the ability to apply principles of logical or scientific thinking to define problems, collect data, establish facts, and draw valid conclusions; to interpret an extensive variety of technical instructions in mathematical or diagrammatic form; and to deal with several abstract and concrete variables.
• Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions.
• Requires the ability to coordinate hands and eyes rapidly and accurately in using office equipment.
• Requires the ability to deal with people beyond giving and receiving instructions.
• Must be adaptable to performing under stress and when confronted with persons acting under stress.
• Ability to maintain complete and accurate records and to develop meaningful reports, charts and graphs from them.
• Ability to use common office machines and popular computer-driven word processing, spreadsheet, and file maintenance programs.
• Ability to establish and maintain effective working relationships as necessitated by work assignments.
Minimum Training and Experience
● Bachelor's degree in education administration, business administration, public relations, or a related field, with a master's degree preferred, and at least 5 years of progressively responsible experience in administration or public relations; or any equivalent combination of training and experience that provides the required knowledge, skills and abilities.
Physical Requirements
• Must be physically able to operate various equipment including computers, scanners, copiers, calculators, etc.
• Must be able to exert up to 10 pounds of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, and pull or otherwise move objects, including the human body.
• Light Work usually requires walking or standing to a significant degree.
• Requires the ability to handle a variety of items such as office equipment. Must have minimal levels of eye/hand/foot coordination.
• Requires the ability to differentiate between colors and shades of color.
• Requires the ability to talk and hear: (Talking: expressing or exchanging ideas using spoken words. Hearing: perceiving the nature of sounds by ear.) Must be able to communicate via telephone.
This Position Reports Directly to: Assistant Superintendent of Student Support Services
Classification: Exempt
Salary: North Carolina Central Office Salary Schedule
Disclaimer
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to perform this job.
If offered a position, prospective employees must pass a required health exam, criminal records check, and drug test.
