Job Description

The Director of Purchasing and Contracts is responsible for all college procurement activities, ensuring adherence to all institutional, Tennessee Board of Regents (TBR), and state policies, guidelines, and regulations. Additionally, this position is responsible for reviewing and accounting for grants, contracts, restricted and foundation accounts, and preparing related reports; administering procurement card operations; and providing oversight for the mailroom and print shop.

Duties and Responsibilities

• Coordinate all procurement processes including contracts, sealed bids, and purchase orders.
• Review all contracts for adherence to college, TBR, and state policies, guidelines, and regulations.
• Assist departments with contract preparation and purchasing related processes as needed.
• Review and process departmental requisitions and ensure they comply with all college, TBR, and state policies, guidelines, and regulations.
• Prepare and conduct training workshops for college personnel on purchasing policies and procedures.
• Administer procurement card operations.
• Maintain federal and state grant and contract documents and monitor expenses to ensure compliance with grant or contract provisions as well as TBR and state policies and procedures.
• Review monthly grant and contract accounting reports, investigate errors, and make corrections, as necessary.
• Prepare various grant and contract financial reports and reimbursement invoices.
• Analyze monthly bank and investment reports to ensure accurate recording of interest, management fees, and investment gains/losses for the foundation and prepare reconciliations.
• Prepare interim and annual foundation financial reports and statements.
• Prepare the annual Form 990 for the foundation.
• Provide supervision for the mailroom, printing, and purchasing staff.
• Complete special accounting projects as assigned by the Vice President for Finance and Administrative Services.
• Perform other duties as assigned.

Working Conditions

Sedentary: Deskwork; occasional travel may be required for college or program activities. Insignificant effort other than normal movement. Minimal Hazard/Exposure: Standard office settings. At least minimal environmental controls to assure health and comfort.

Required Qualifications:

• Knowledge of contract and contract specification development.
• Knowledge of generally accepted accounting principles and governmental accounting principles and techniques as they apply to higher education fund accounting.
• Ability to analyze complex information in a timely manner.
• Excellent attention to detail, with a demonstrated ability to prioritize competing tasks, meet deadlines, and manage multiple responsibilities effectively.

Minimum Requirements of Education and Experience:

• Bachelor’s degree in accounting, business administration, or a closely related field from a regionally accredited institution.
• Five or more years of increasingly responsible procurement and/or accounting experience.

PREFERRED QUALIFICATIONS:

• Higher education procurement and/or accounting experience
• Experience with Ellucian Banner ERP system and/or SciQuest/Jaggaer electronic purchasing system
• Proficient with Microsoft products

Salary Range -$58,610-$73,282

Dyersburg State offers a comprehensive benefits package, including but not limited to the following:

• Vacation and Sick Leave
• 14 paid holidays
• Medical, dental, vision and life insurance
• Retirement plans
• Optional 401K and 403B Deferred Compensation Plans
• Educational benefits for the employee and their spouse and dependents
• State Employee Discount Program with over 900 merchants

Special Instructions to Applicants

To be considered for this position applicant must submit an application, a resume, cover letter, and transcripts if applicable. Unofficial transcripts are acceptable for the application process; but official transcripts are required upon hire. You also must provide the contact information for a minimum of three (3) professional references.

Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application.

Incomplete applications will not be considered.

A completed satisfactory background check will be required before hire.

Dyersburg State Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.