At Haynes Mechanical Systems, we've spent over 58 years building a company we're proud of — one that works together with our customers to solve their heating, ventilation, and air conditioning needs. We're family-owned, and we intend to stay that way: no private equity, no mergers, no sudden changes in direction. That stability means our people build careers here,
not just jobs that last until the next acquisition.
We are a fast-growing commercial HVAC, building automation, and energy services company. Our culture exemplifies achieving excellence in everything we do. We are collaborative and work towards the best result for our customers. Our culture is based on three main ideals: focusing on our associates, dedication to our customers, and continuous improvement.
The Director of Project Management owns detailed planning and execution on Haynes Mechanical's design-build mechanical projects — schedule, budget, procurement, permitting coordination, and change order management — from contract award through closeout. The Director of Project Management leads Project Managers (who own field execution), Project Coordinators, and Mechanical Estimators (who own pricing and assist with scope development).
This job description gives an overview of the overall essential functions, competencies, skills, and abilities for the Director of Project Managment role. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned:
Planning & Scheduling - Support Project Managers in developing and maintaining a master schedule for each assigned project from contract award through closeout. Lead look-ahead scheduling, identify potential delays early, and retain ultimate accountability for schedule performance.
Budget & Cost Control - Own project budgets by tracking cost-to-complete against the schedule of values, monitoring labor and material spending, and reporting variances to leadership before they escalate.
Design-Build Scope - Guide Project Managers through the handoff from Estimating at contract award, converting the estimate into an actionable scope, schedule, and procurement plan. This is where the role adds the most value, particularly when scope is still being finalized as work begins.
Permitting - Ensure Project Coordinators and mechanical engineers manage jurisdictional requirements, submission schedules, and follow-up for every assigned project. Build realistic permit lead times into the schedule to prevent mid-project delays.
Procurement - Ensure Project Managers track long-lead equipment and materials against the project schedule, escalating risks before delivery delays affect planned start dates.
Change Orders - Collaborate with Project Managers to proactively identify changes in project scope, develop accurate pricing and supporting documentation, and secure customer approval prior to commencing additional work—helping protect project schedules, contractual compliance, and gross margin.
Client Communication - Serve as the primary escalation point for the customer during execution; run progress updates and manage expectations, separate from the sales relationship.
Field Coordination - Work daily with Project Managers, Coordinators, Estimators, and Project Technicians to translate the plan into field direction.
Documentation & Closeout - Maintain submittals, RFIs, and project files in a consistent, auditable format; drive on-time closeout and turnover.
The physical demands and work environment characteristics described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.
Compensation: $140K - $170K Annually
Haynes Mechanical Systems has been keeping commercial buildings running strong since 1968. We're not just in the HVAC business — we're in the business of smart, strategic building performance. As a locally owned and operated company, we help our clients lower operating costs, boost efficiency, and shrink their carbon footprint — all while keeping comfort and reliability front and center.
We take a consultative approach to every relationship. That means digging deep into your short- and long-term goals, analyzing key performance data, and crafting tailored solutions that actually make a difference. From equipment upgrades to predictive maintenance strategies, we bring a blend of technical know-how and real-world experience to every project.
For over 57 years, we've built our reputation on quality, integrity, and hustle. We've invested in the right people and the right tech to make sure your building runs at its best — day in and day out. When you work with Haynes, you're getting more than a service provider — you're getting a true partner in performance.
