Job Description

As a Director of Front Office, you’ll lead the front office department to ensure a memorable guest experience is delivered and departmental revenue and profit goals are met - always following safety and compliance requirements and local policies and procedures.  

Your day to day

People 

Direct everyday activity, plan and assign work ensuring you always have the right staffing numbers    

Develop your team and improve their performance through coaching and feedback, and create performance and development goals for colleagues - recognize good performance  

Train colleagues to make sure they hit hotel revenue goals to the standards we expect and have the tools they need to work effectively  

Recommend or initiate any HR related actions where needed   

Drive a great working environment for teams to thrive - connect departments to create sense of one team   

Interact with outside contacts: guests, vendors, and other contacts as needed  

Develop and maintain great working relationships with key clients and outside contacts to increase revenue  

Financial 

Oversee night audit function and preparation of daily financial reports.  

Prepare and submit statistical, performance, and forecast analyses and reports as required.  

Maintain procedures for security of monies, credit and financial transactions, guest security, and inventory control 

Use company systems and processes to maximize revenue. Develop plans to increase occupancy and ADR through walk-ins and upselling at the front desk  

Hit all personal/team sales goals and maximize profitability  

Help prepare the departmental budget and financial plans including the hotel marketing plan

Guest Experience  

Provide guests with information (example: loyalty programmes, area attractions, restaurants, facility information) to enhance their experience  

Schedule conventions and/or business group activities at the hotel and coordinate with other hotel-level departments to facilitate services agreed upon by the sales office and prospective clients  

Communicate to appropriate departments all pertinent information requirements and special needs for arriving VIP’s, large groups and other key guests  

Lead marketing efforts to up sell guests on hotel services, offerings, and amenities  

Ensure front office staff provides guests with prompt service, professional attention and personal recognition  

Ensure guests are greeted upon arrival and make time to interact effectively with guests. Respond appropriately to guest complaints, solicit feedback and build relationships that drive continuous improvements in guest satisfaction.   

Conduct routine inspections of the front office and public areas and take immediate actions to correct any deficiencies  

Ensure that guest satisfaction data is analyzed and that plans are developed and implemented to achieve established goals  

Communicate to appropriate departments all pertinent information related to the expected arrival and departure of VIP’s and other key guests, or other special guest needs  

Responsible Business 

Work closely with key business leaders, officials, and representatives of local community groups within the city to ensure constant high-profile exposure for the hotel 

Effectively communicate and market aspects of the hotel that are sustainable or “green” and use information to gain new business opportunities 

Act as central communications point during emergency/crisis situations; develop and maintain relationships with local fire, police, and emergency personnel.   

Develop awareness and reputation of the hotel and brand in the local community and promote team member involvement in community outreach efforts.  

Ad-hoc duties – unexpected moments when we have to pull together to get a task done  

Regularly audit all financial transactions to ensure governmental regulations and data privacy requirements are met.  

Perform other duties as assigned. May also serve as manager on duty.  

Accountability  

This is the top front office management position job in a large, luxury, resort, or major flagship hotel with an extensive range of facilities and services, demanding competitive pressures, and a large number of VIP and key guests. Directly and indirectly supervises front office, bell, door and PBX employees.

What we need from you

Bachelor’s degree / higher education qualification / equivalent in Hotel Administration, Business Administration  

Four years of guest service/hotel experience with two years in a management capacity, or an equivalent combination of education and work experience 

Must speak local language (s)   

Other languages preferred

How do I deliver this?

We genuinely care about people and we show this through living out our promise of True Hospitality each and every day. It’s what connects every colleague in all IHG® hotels.

Each IHG® hotel brand delivers True Hospitality in their own way, and at the heart of it all are specific, core service skills.

True Attitude: being caring, wanting to make a positive difference, and building genuine connections with guests

True Confidence having the knowledge and skills to perform your role, and giving guests the confidence that they can trust you, to help and support them during their stay

True Listening focusing on what your guest is saying, picking up on body language that is often overlooked, and understanding what the guest wants and needs

True Responsiveness is about providing guests with what they need, and doing so in a timely and caring manner

There’s so much more to the job than we can capture here. It’s simply about creating great experiences, doing the right thing and understanding people.

What we offer    

Compensation $90,000-$95,000

We’ll reward all your hard work with a great salary and benefits – including a uniform, great room discount and superb training. 

Join us and you’ll become part of the global IHG family – and like all families, all our individual team members share some winning characteristics. As a team, we work better together – we trust and support each other, we do the right thing and we welcome different perspectives. You need to show us you care: that you notice the little things that make a difference to guests as well as always looking for ways to improve - visit www.http://careers.ihg.com to find out more about us

At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to an individual's, race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law