Job Description

Insight PA believes in Education for ANY ONE. We provide families an online option for a high-quality, personalized education experience. Students can thrive, find their passion, and learn in an environment that encourages discovery at their own pace. In support of this, we are committed to creating and maintaining a culture of inclusion and diversity where our employees are passionate about serving students and families, treat one another and customers with respect, challenge each other to innovate and always strive to do better.

The mission of Insight Pennsylvania Cyber Charter School is to provide an exemplary individualized and engaging educational experience for students by incorporating school and community/family partnerships coupled with a rigorous curriculum along with a data-driven and student-centered instructional model. Student success will be measured by valid and reliable assessment data, parent and student satisfaction, and continued institutional growth within the academic community. Join us!

The Director of Finance Operations is responsible for maintaining accurate and timely financial information, strengthening internal financial controls and procedures, and ensuring Finance processes support organizational and regulatory requirements. This position works closely with school leadership, the Board, external auditors, and the School's outsourced CFO/finance partner and serves as Insight PA's internal lead for Finance and Accounting.

This is a full-time position requiring the ability to work independently for approximately 40 hours per week. A professional, distraction-free home office during the workday is required. Core hours are between 8:00 AM and 4:00 PM, while allowing for some flexibility as determined by school needs.

Residency Requirement: Resident of Pennsylvania; residents of other states will be considered on a case by case basis.

Salary range: $125,000-$135,000 salary range

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Accounting & Financial Operations

• Oversees the day-to-day accounting and financial operations of the School.
• Oversees general ledger activity and ensures financial transactions are accurately recorded and appropriately supported.
• Maintains the School's chart of accounts in accordance with Pennsylvania Department of Education requirements and applicable accounting standards.
• Oversees month-end and year-end financial close processes.
• Oversees bank, cash, balance sheet, and other account reconciliations and ensures discrepancies are researched and resolved timely.
• Reviews financial transactions and supporting documentation for accuracy, completeness, and appropriate classification.
• Maintains accurate and complete financial records and supporting documentation.
• Establishes and maintains financial processes, procedures, and internal controls.
• Identifies opportunities to strengthen financial processes, improve accuracy and efficiency, and reduce organizational risk.
• Ensures appropriate segregation of duties throughout financial processes.

Financial Reporting

• Oversees the preparation and review of accurate and timely monthly, quarterly, and annual financial reports.
• Reviews financial statements and supporting schedules for completeness and accuracy.
• Monitors actual financial performance against the approved budget and identifies and analyzes significant variances.
• Prepares financial analyses and reports to support leadership decision-making.
• Supports preparation of financial information, reports, and presentations for the CEO, Board, and Board committees.
• Maintains supporting documentation and schedules necessary for financial reporting.
• Coordinates with the outsourced CFO/finance partner on financial reporting, forecasting, and other financial activities.

Budget & Financial Planning

• Supports development of the School's annual operating budget.
• Works with organizational leaders to monitor departmental budgets and expenditures throughout the fiscal year.
• Monitors budget-to-actual performance and analyzes significant variances.
• Supports financial forecasting and year-end projections.
• Monitors the School's cash position and prepares or supports short- and long-term cash-flow analysis and projections.
• Provides financial information and analysis to support organizational planning and resource-allocation decisions.

Accounts Payable & Accounts Receivable

• Provides oversight of the School's accounts payable and accounts receivable functions.
• Supervises and supports staff responsible for accounts payable and accounts receivable activities.
• Establishes procedures and controls to support accurate and timely processing, recording, reconciliation, and reporting of payables and receivables.
• Reviews outstanding payables and receivables, including how long balances have remained unpaid, and ensures overdue or unresolved items are researched and addressed.
• Oversees vendor payment controls, payment documentation, and applicable year-end reporting requirements.
• Oversees financial reconciliation of district receivables and coordinates with the Records & Child Accounting function when discrepancies involve enrollment, residency, withdrawals, or other student data.
• Reviews accounts payable and accounts receivable reconciliations as part of month-end and year-end close activities.

Audit & Financial Compliance

• Coordinates preparation for the School's annual financial audit and other financial audits or reviews.
• Prepares and maintains schedules, records, reconciliations, and supporting documentation required by external auditors.
• Serves as a primary internal Finance contact during audit activities.
• Coordinates with auditors and internal staff to respond to audit requests and address identified financial issues.
• Monitors implementation of financial audit recommendations, as applicable.
• Supports accurate and timely completion of required financial reporting to the Pennsylvania Department of Education.
• Supports compliance with federal, state, grant, and other applicable financial reporting requirements.
• Maintains financial records in accordance with applicable requirements and School policies.

Grants & Governmental Accounting

• Provides financial oversight of federal, state, and other grant funds.
• Monitors grant expenditures against approved budgets and applicable funding requirements.
• Supports preparation and review of grant-related financial reports and reconciliations.
• Coordinates with program and administrative staff to ensure financial documentation supporting grant expenditures is complete and accurate.
• Supports federal program audit preparation and financial compliance activities.
• Coordinates with the outsourced CFO/finance partner and internal staff regarding required PDE and federal financial reporting.

Procurement & Contract Financial Oversight

• Provides financial oversight of procurement, purchasing, and contract-related processes.
• Ensures appropriate financial controls are incorporated into procurement and contracting activities.
• Reviews significant financial commitments and contracts for budget availability and financial impact, as appropriate.
• Works closely with the Purchasing & Expense Coordinator and Contract Administrator & Accounts Receivable Administrator to ensure purchasing, payable, receivable, and contracting processes are appropriately integrated.
• Supports compliance with School procurement policies and financial procedures.
• Monitors financial commitments and expenditures related to contracts and purchasing.
• Supports development and improvement of procurement and financial workflows.

Finance Leadership & Process Ownership

• Serves as Insight PA's internal lead for Finance and Accounting.
• Establishes clear ownership, documentation, and accountability for core Finance processes.
• Develops, maintains, and implements Finance policies, procedures, workflows, and internal controls.
• Cross-trains Finance staff and establishes appropriate backup processes for critical financial functions.
• Provides guidance and technical support to staff regarding Finance policies, procedures, systems, and processes.
• Works collaboratively with leadership and departments throughout the School to improve financial processes and reporting.
• Coordinates financial activities performed by the outsourced CFO/finance partner and reviews financial information and deliverables provided to the School.
• Identifies opportunities to strengthen internal Finance capacity and improve financial processes as organizational needs evolve.

Other Duties

• Participates in organizational meetings, professional development, and other activities as required.
• Supports the CEO and other leaders with financial projects and initiatives as assigned.
• Performs additional tasks and responsibilities as assigned.

Supervisory Responsibilities

• Provides direct supervision and oversight of designated Finance staff, including:
• Purchasing & Expense Coordinator
• Contract Administrator
• Other Finance staff as assigned
• Responsibilities include training, work allocation, process oversight, cross-training, and ensuring appropriate segregation of duties and internal controls

Minimum Required Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of five years of progressively responsible accounting experience, including financial management responsibilities
• Experience with financial reporting, general ledger accounting, reconciliations, month-end/year-end close, budgeting, and audit preparation.
• Experience developing or maintaining financial policies, procedures, and internal controls.
• Experience supervising or providing functional oversight of financial operations.
• All PDE-required clearances for school-based personnel.

Minimum Required Skill Set

• Strong knowledge of accounting and financial management principles and practices.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Knowledge of or ability to learn Governmental Accounting Standards Board (GASB) standards applicable to Pennsylvania local educational agencies.
• Strong knowledge of general ledger accounting, financial statements, reconciliations, and internal financial controls.
• Strong analytical and problem-solving skills.
• Ability to analyze budgets, financial results, and variances and communicate findings clearly.
• Strong organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of attention to detail and commitment to financial accuracy.
• Advanced proficiency in Microsoft Excel.
• Ability to learn and effectively use financial, accounting, procurement, reporting, and other organizational systems.
• Ability to maintain confidential and sensitive financial information.
• Ability to manage multiple priorities and deadlines.
• Ability to communicate financial information effectively to both financial and non-financial audiences.
• Ability to develop, document, and improve financial processes and internal controls.

Preferred Qualifications

• CPA or CMA preferred.
• Master's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Experience in K-12 public education, charter schools, cyber charter schools, governmental accounting, or nonprofit accounting.
• Experience with Pennsylvania Department of Education financial reporting requirements and the Pennsylvania LEA Chart of Accounts.
• Experience applying GASB accounting and financial reporting requirements.
• Experience with federal and state grant accounting and reporting.
• Experience with Pennsylvania charter school funding and district receivables.
• Experience overseeing accounts payable and accounts receivable functions.
• Experience working with governing boards, Finance committees, external auditors, and third-party financial service providers.
• Experience improving financial processes, internal controls, and accounting systems.

Certificates and Licenses

• CPA or CMA preferred but not required.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This is a home-based position. When office days are required, the noise level in the office is usually moderate (computers, printers, light foot traffic).
• Supports organizational priorities by participating in required in-person meetings and activities, including state testing, wellness checks, home visits, student and family engagement activities, community events, professional development, and other school-sponsored initiatives as assigned.

Job Performance Requirements

The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Ability to sit and stand for extended periods of time.
• Ability to exhibit mental dexterity to "dial" a telephone, to enter data into a computer, to read a computer screen and printed material, to hear and understand speech at normal office/workplace levels, and on the telephone, and to speak in audible tones so that others may understand clearly in the workplace and on the telephone.
• Ability to physically lift up to 30 pounds.
• Ability to read, analyze, and interpret workplace documents, technical procedures, research studies, and governmental regulations.
• Ability to write reports with clarity.
• Ability to interface diplomatically with all members of the school community - administrators, teachers, parents, students, Board members, support staff, colleagues, and outside professional contacts.
• Ability to coordinate and use technology for a variety of workplace purposes and communications.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.

The above job description is not intended to be an all-inclusive list of duties and standards of this position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. All employment is at-will as governed by the Commonwealth of Pennsylvania. The at-will nature of employment is one aspect of employment that cannot be changed except in writing and signed by an authorized officer of Insight PA Cyber Charter School.

Insight PA Cyber Charter School is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected Veteran status age, or genetics, or any other characteristic protected by law.