Job Description

1. Responsible for game management of assigned sports (bowling, swimming, and others as required) and facility management of assigned buildings (Legends, Music Rehearsal Hall, 2900 Vanderbilt Place, 29th Ave House, and others as required)
2. Work in conjunction with Vanderbilt University Maintenance & Operations (VUMO), vendors and grounds crew to ensure facilities are prepared to host events
3. Develop and execute plans for the operation of assigned events and work with vendors and internal departments to ensure execution of assignments for events
4. Including, but not limited to sports medicine, marketing, video/radio and television, director of operations for assigned sports, game officials (per SEC and NCAA regulations), plant/grounds, concessions, IMG sports marketing and sponsorship, VUPD, traffic and parking, etc.
5. Assist in the game operations aspects of football, other home events, and special events as requested by the Associate Athletic Director of Facilities and Event Management
6. Responsible for assigned area of home football operation, as well as assigned preseason and game week tasks
7. Assist with other home events and special events as required
8. Serve as primary contact for assigned facilities and oversee their operation and maintenance as well as make recommendations on projects to continuously improve the facility
9. Assigned facility/event management tasks
10. Manage expenses within the assigned budget
11. Maintain cleaning standards and perform daily building survey
12. Complete routine facility walkthroughs and coordinate maintenance, repairs, and improvement items with VUMO and appropriate contractors; track requests from submission through completion and ensure quality is achieved
13. Manage equipment and inventory and coordinate repairs and ensure function
14. Serve as point of contact for special events as required and ensure execution of rental agreement terms
15. Plan and recommend facility improvements and upgrades, including routine, short-term, long-term, and capital items
16. Plan and execute general facility operations tasks
17. Building access control management
18. Keys, including copy requests, re-keying areas, maintaining inventory, and logging distribution in accordance with university policy
19. Card and biometric access, including working with Card Office to make staff and vendor requests, ensure function of equipment, complete access audits, and plan overall access program
20. Fleet Management, including maintaining inventory of all department carts and vehicles, planning and tracking maintenance, tracking registration expiration, and adhering to cleaning standards
21. Management of AED program for all facilities, including updating online records, ensuring the function and maintenance of all units, and procuring new and replacement units as required
22. Other responsibilities as assigned
23. Assist with scheduling of practice times and other facility usage
24. Serve as liaison for support staff, including concessions, guest services, VUPD, LifeFlight, bookstore, marketing, IMG, NCC, ticketing, custodial, etc. for assigned sports and facilities
25. Assist Associate Athletic Director, Facilities and Event Management as liaison with VUMO and Housekeeping for building maintenance issues for all athletics facilities.
26. Maintain daily cleaning standards and perform daily tours of building(s) checking cleaning standards and maintenance items.
27. Processing and distributing work orders to address facility needs.
28. Maintain and develop working relationships and coordinate logistics with VUMO, campus groups, and other departments within Vanderbilt Athletics
29. Responsible for assisting with any NCAA, NIT, SEC, etc. events hosted by Vanderbilt University, as assigned
30. Comply with NCAA and SEC rules and regulations
31. Perform other duties as requested by Associate Athletic Director, Facilities and Event Management

Education and Certifications:

• A Bachelor’s degree from an accredited institution of higher education is necessary.
• A Master’s degree from an accredited institution of higher education is preferred.

Experience and Skills:

• 2-4 years experience in Facility Management and Athletics Event Management is necessary.
• Ability to lift 50lbs is necessary.
• Forklift and OSHA scissor lift certification is necessary, or the ability to become certified within 30 days of employment.
• Analytical, evaluative, and critical thinking skills are preferred.
• Skill in organizing resources and establishing priorities is preferred.
• Computer skills, to include word processing and database management are preferred.
• Ability to assess and develop procurement specifications and coordinate purchasing activities in area of specialty is preferred.
• Ability to manage and coordinate multiple projects with short deadlines is preferred.
• Knowledge of budgeting and fiscal management principles and procedures is preferred.

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.