Job Description

Help shape the future of the Ivy Tech Madison campus! We're hiring a Director of Facilities to lead campus operations, oversee facility improvements, and create an environment where students and employees can thrive!

General Description of Position:

The Director of Facilities provides strategic leadership and operational oversight for all campus facilities, grounds, maintenance, housekeeping, environmental health and safety, and capital improvement projects for the Ivy Tech Community College Madison Campus. This position is responsible for ensuring that campus buildings and infrastructure are safe, functional, attractive, and support student success and employee engagement.

The Director of Facilities develops and implements preventative maintenance programs, manages facility budgets, oversees construction and renovation projects, ensures compliance with federal, state, and local regulations, and provides leadership to facilities personnel. This position works collaboratively with campus leadership, faculty, staff, students, contractors, and community partners to support the College's mission and strategic priorities.

Major Responsibilities:

• Assist with new construction, major renovation projects and long-term campus facility needs,
• Directs the day-to-day activities and workload of the facilities department.
• Oversees the department budget and expenditures.
• Provides supervision for the maintenance of the building, grounds and equipment. This includes providing preventative as well as emergency maintenance and repairs for any electrical equipment, plumbing systems, sprinkler system, alarm systems, HVAC systems, carpentry, building access & keying issues and general building security systems.
• Coordinates all grounds services such as mowing, fertilizing, pruning of any type, plantings, general outside cleanup and snow removal.
• Advises the Vice Chancellor of HR & Operations of the need for contract maintenance when a project is beyond the capabilities of the department workforce. Once approved, this position contacts the vendor for action.
• Provides supervision, input and direction to the Maintenance Technicians and Custodians to establish work schedules and assignments.
• Provides technical assistance as needed to the Maintenance Technicians and follows up on completed work to determine the workforce effectiveness and efficiency.
• Responsible for the quantity and quality of all work performed by vendors.
• Assist in the implementation of personnel policies including resolving personnel issues.
• Develops and conducts yearly employee evaluations, helps set employee goals and expectations.
• Maintains employee records, approves time sheets, requests for overtime, vacation and monitors employee absenteeism. Schedules for vacation, weekend and holiday coverage.
• Responsible for ordering supplies and materials and creating purchase orders for the Facilities department.
• Enforces use of all applicable safety regulations, investigates and reports all accidents/injuries among maintenance staff or to the campus property.
• Attends meetings and training programs as deemed appropriate and/or beneficial to the department.
• Responsible for the maintenance of the key inventory, key cutting, key issuance and maintenance of lock codes for the campus.
• Performs other duties as required or assigned.
• Scheduled work hours and days may vary. Typical work week is Monday – Friday.
• The above listed duties and responsibilities may include lifting and physical exertion guidelines for single person lifting.

Requirements:

• Bachelor’s degree preferred in a related field.
• Three years related work experience or industry related certifications.
• Two years supervisory experience is required.
• Experience managing construction or renovation projects preferred.
• Experience managing budgets and vendor contracts preferred.
• Strong customer service orientation.
• Ability to prioritize multiple projects simultaneously.
• Strong analytical and problem-solving skills.

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:

Health & Wellness

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution

• Dental plan with no-cost preventive services and coverage for orthodontia

• Vision plan with low-cost exams and allowances for glasses or contact lenses

• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

• Wellness program with opportunities to earn $250 in Wellness Rewards

• Flexible Spending Accounts for healthcare (limited purpose) and dependent care

Retirement & Financial Security

• 10% employer retirement contribution, fully vested after two years

• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage

• Short-term and long-term disability benefits

Educational Benefits

• Fee remission for employees, spouses, and dependent children

• Tuition assistance for undergraduate, graduate, and doctoral programs

• Paid professional development opportunities

Work‑Life Balance

• Generous paid time off, including vacation, sick leave, holidays, and winter recess

• Flexible work arrangements where available

• Paid childbirth recovery leave (8 weeks)

• Paid parental leave (4 weeks)

Additional Perks

• Eligibility for Public Service Loan Forgiveness

• Additional discounts on gym memberships, transportation, and various retail services

Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits

Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.