Job Description

The essential responsibilities of the Director of Extended Care include, but are not limited to:

Program Leadership & Operations

• Oversee all daily operations of the before-care, after-care, and enrichment programs.
• Source and onboard (in compliance with ADW policy and documents) local enrichment providers of all after school activities.
• Create and monitor registration forms and communicate with families about registrations for before-care, after-care, and fall, winter, and spring enrichment activities.
• Develop and maintain age-appropriate schedules, routines, and enrichment activities.
• Ensure smooth student check-in/check-out procedures and accurate attendance tracking.
• Establish and maintain program policies, procedures, and safety protocols ensuring family compliance through the Extended Care Handbook.
• Monitor program quality and continuously improve offerings based on student and family needs.

Student Supervision & Engagement

• Provide daily, active supervision to ensure student safety, well-being, and positive behavior.
• Foster a welcoming, inclusive, and respectful environment for all students.
• Design engaging recreational, academic, and enrichment activities.
• Support students’ social-emotional growth through positive behavior guidance and conflict resolution.

Staff Supervision & Development

• Recruit, train, schedule, supervise, and evaluate extended care staff.
• Provide ongoing coaching and professional development.
• Ensure appropriate staffing ratios are always maintained.
• Lead regular staff meetings to promote consistency and program excellence.

Family Communication

• Serve as the primary point of contact for families regarding extended care.
• Communicate program registrations, billing, updates, expectations, and student concerns clearly and professionally.
• Build strong partnerships with parents and guardians to support student success.
• Address concerns and resolve issues promptly and thoughtfully.

Safety & Compliance

• Ensure compliance with school policies and applicable licensing/regulatory requirements.
• Maintain emergency procedures, incident reporting, and health/safety protocols.
• Administer first aid or coordinate emergency response when needed.
• Ensure secure release of students to authorized caregivers only.

Administrative Responsibilities

• Manage registration, enrollment, attendance, and billing records.
• Track program supplies and oversee purchasing within budget guidelines.
• Prepare reports and maintain accurate documentation.
• Coordinate with school administration on program planning and resource allocation.

Qualifications

Required

• Bachelor’s degree in Education, Child Development, Recreation, or related field (or equivalent experience)
• Minimum 3–5 years of experience working with school-age children
• Minimum 2 years of supervisory or leadership experience
• Strong organizational and communication skills
• Ability to manage multiple priorities in a fast-paced environment
• CPR/First Aid certification (or willingness to obtain)
• Background clearance as required by school and local regulations

Preferred

• Experience managing before-care or after-care programs
• Familiarity with Catholic school environments
• Training in behavior management or social-emotional learning
• Experience with student information and billing systems

Knowledge, Skills & Abilities

• Strong leadership and team management skills
• Excellent interpersonal and relationship-building abilities
• Sound judgment and decision-making
• Conflict resolution and problem-solving skills
• Commitment to child safety and student development
• Ability to uphold confidentiality and professionalism

Physical Requirements

• Ability to actively supervise children indoors and outdoors
• Ability to stand, walk, bend, and lift up to 25 pounds
• Ability to respond quickly in emergency situations