Job Description

Department: Student Services

Reports To: Executive Director of Student Services

Supervises: None

Classification: Classified- Exempt / 1.0 FTE (40 hours per week)

Annual Salary: Grade 32 $103,155 (Step 1/Year 1) - $116,101 (Step 5/Year 5)

SUMMARY: The Director of Expanded Learning provides leadership and oversight for the planning, development, implementation, and continuous improvement of ESD 123's expanded learning programs, including 21st Century Community Learning Centers and other out-of-school and summer learning initiatives. The Director is responsible for overall program operations, including recruiting, hiring, supervising, evaluating, and developing staff; overseeing program budgets and grant requirements; ensuring accurate data collection, evaluation, and reporting; monitoring program quality and outcomes; and developing and facilitating professional learning for site coordinators and other program staff. The Director works collaboratively with school districts, community partners, and ESD staff to ensure programming is responsive to student and family needs and aligned with grant requirements and program goals.

ESSENTIAL FUNCTIONS:

• Provide leadership, vision, and strategic direction for the 21st Century Community Learning Centers Program and other expanded learning programs and initiatives as assigned.
• Oversee the full lifecycle of expanded learning grants and programs, including program development, application and funding processes, onboarding, implementation, monitoring, evaluation, reporting, and closeout.
• Recruit, supervise, evaluate, coach, and support program staff to promote effective performance and professional growth.
• Provide technical assistance, coaching, and implementation support to school districts and program partners, helping them translate program requirements into effective practices that reflect local needs, systems, and operating conditions.
• Develop, coordinate, and facilitate professional development and training for program staff.
• Collect, analyze, and utilize program data to monitor implementation, evaluate outcomes, identify areas for improvement, and ensure compliance with applicable program and funding requirements.
• Use program data, evaluation results, stakeholder feedback, and implementation trends to identify needs, address barriers, inform program decisions, and guide continuous improvement and future program development.
• Oversee program budgets, grant administration, contracts, and fiscal requirements in coordination with ESD fiscal staff; monitor expenditures and financial documentation to support compliance and effective use of program resources.
• Research and analyze information to support program planning, development, and implementation; ensure compliance with applicable requirements; identify opportunities for new or expanded services; and inform program decisions.
• Monitor program and site implementation through regular review, site visits, and engagement with program staff and partners; identify implementation barriers and provide or coordinate support to address them.
• Ensure compliance with 21st Century Community Learning Centers grant requirements, OSPI guidance, and applicable federal, state, and ESD policies and procedures.
• Attend required OSPI, funder, partner, and other program-related meetings and trainings.
• Coordinate implementation of Youth Program Quality Intervention (YPQI) and other required program quality improvement processes.
• Lead and participate in program evaluation and continuous improvement activities, including development and submission of required performance, outcome, and indicator reports.
• Build and maintain collaborative relationships with school districts, community organizations, families, and other partners to support effective programming and student outcomes.
• Identify, develop, and support opportunities for new or expanded programs, grants, partnerships, and services that align with district needs and the ESD's expanded learning portfolio.
• Coordinate with ESD departments and internal subject matter experts to align fiscal, contracting, evaluation, communications, compliance, and other support necessary for successful program implementation.
• Maintain confidentiality and follow all applicable board policies and procedures.
• Perform other related duties as assigned.

QUALIFICATIONS:

• Bachelor's degree in education, educational leadership, youth development, public administration, or a related field required. The bachelor's degree requirement may be temporarily waived at the time of hire for candidates who have five years of progressively responsible, relevant professional experience. Employees hired under this provision must obtain a bachelor's degree in a related field within a timeframe mutually agreed upon by the employee and ESD 123 at the time of hire. Master's degree preferred.
• Demonstrated experience in expanded learning, out-of-school-time programming, summer learning, youth development, 21st Century Community Learning Centers, or a related educational or youth-serving program.
• Experience providing leadership and supervision to staff, including coaching, performance management, and professional development.
• Experience working with school district leadership and demonstrated knowledge of public school systems, district operations, and the implementation of educational programs across multiple sites or organizations.
• Experience overseeing multiple programs, sites, or partnerships preferred.
• Demonstrated experience with program planning, implementation, evaluation, and continuous improvement.
• Demonstrated proficiency in data collection and analysis, report preparation, budget development and monitoring, and grant or program compliance.
• Demonstrated experience overseeing grant-funded programs or initiatives, including program implementation, budget development and monitoring, compliance, reporting, and coordination across fiscal, operational, and program areas preferred.
• Knowledge of 21st Century Community Learning Centers requirements, objectives, reporting expectations, and program quality standards preferred.
• Experience with Youth Program Quality Intervention (YPQI) or similar program quality assessment and continuous improvement frameworks preferred.
• Demonstrated ability to develop and maintain effective partnerships with school districts, community organizations, families, funders, and other stakeholders.
• Must successfully complete required Washington State Patrol (WSP) and FBI background clearances.

Requires the ability to:

• Plan, organize, prioritize, and manage multiple responsibilities, competing priorities, firm deadlines, and complex implementation details with a high degree of accuracy and attention to detail.
• Apply knowledge of public school systems, including school/district leadership, program implementation, and regional education support, to effectively support districts and program partners.
• Work collaboratively and build effective relationships with Superintendents, Assistant Superintendents, CFOs, site and program leaders, school district staff, community partners, students, families, and other stakeholders.
• Coach, communicate, facilitate, and serve as a thought partner to district and program leaders in support of successful program implementation.
• Demonstrate knowledge of school district budgeting, financial processes, grant management, contracting, compliance, and the relationship between fiscal and programmatic decisions.
• Collect, analyze, and utilize data to support program evaluation, reporting, decision-making, and continuous improvement.
• Maintain accurate program records and ensure required reports, documentation, assignments, and grant requirements are completed accurately and within established timelines.
• Proactively identify and address routine issues, independently solve problems, and recognize when escalation or specialized expertise is needed.
• Demonstrate a high level of responsiveness, collaboration, flexibility, and commitment to shared project success across organizations and regions.
• Effectively coordinate with ESD leadership and internal subject-matter expertise to obtain timely support and make appropriate implementation decisions within the scope of the position.
• Travel throughout the ESD region and participate in technical assistance, convenings, site visits, and other program activities, including occasional evenings and weekends, as required.

POSITION BENEFITS:

• Access to full benefits (SEBB medical, vision, and dental insurance; WA DRS SERS retirement plan; medical reimbursement account; life and long-term disability insurance; etc.).
• Access to the agency's wellness and employee assistance program
• 12 days paid sick leave per year (accrued monthly).
• 15 paid vacation days per year (accrued monthly) for the first year. 20 paid vacation days per year after year 1.
• 13 paid holidays per year.

TRAITS THAT YOU MUST POSSESS:

• Proactive self-starter. A strong sense of taking initiative moving forward without waiting to be told what to do and how to do it.
• Flexible and can thrive in a fast-paced environment where you may have to wear several hats.
• Possess confidence while being humble � lack excessive ego or concern about status. Willing to share credit, emphasize team over self and define success collectively rather than individually.
• Hungry � always looking for more. More things to do, learn, and take responsibility for. Constantly thinking about the next step or opportunity.
• Smart � have common sense about people. Good judgement and intuition around the subtleties of group dynamics and the impact of your words and actions.

THESE STATEMENTS MUST RESONATE WITH YOU:

• "Yes, that is possible. Let me handle it, I'll figure it out."
• "I am not sure, but I will find out for you."
• "I have not done that before, but I can do it."
• "I take a see-it, own-it, solve-it, do-it approach."

ABOUT OUR TEAM AND AGENCY

Helping students realize their dreams and aspirations is at the heart of everything we do at ESD 123. We accomplish this by embracing our employees as One Team, and operating with loyalty and commitment through compassion, dedication, and collaboration. At ESD 123, we strive to offer the highest quality customer experience by committing to our Culture Playbook, and always looking for ways to say, "Yes, and�" Each member of our ESD team must be humble, hungry, and smart, with a focus on making his or her teammates look good while working toward achieving our mission.

We want this position to be one that you are or can be passionate about and look forward to embracing. We want you to grow, be challenged, and have fun while doing things that you are skilled at and enjoy. We are looking for someone who is proud to join our ESD One Team!

WORKING CONDITIONS/PHYSICAL REQUIREMENTS:

Work is performed primarily in an office environment; however, travel is required to local school districts and program sites, and for workshops, committee representation and conferences at local, regional, and state level. Sitting for extended periods of time may be required. Lifts and carries a maximum of 35 pounds. Adequate manual and finger dexterity, hearing, speech, and vision are necessary to perform the essential functions of this position.

Hazards: Those present in a normal office environment; no known significant hazards.

MUST HAVE VALID DRIVERS LICENSE AND CAR INSURANCE