Job Description

We are seeking an experienced Director of Estimating & Project Management to lead and oversee all aspects of new construction division, from initial estimates through project completion. This role is responsible for managing the estimating process, overseeing active projects, leading a team of Project Managers, and ensuring projects are delivered on time, within budget, and to client expectations.

The Director of Estimating & Project Management serves as the primary point of accountability for the division and collaborates closely with leadership, operations, finance, and project teams to ensure efficient execution, accurate estimating, and continuous process improvement. This is a leadership role requiring strong project management, estimating, team development, and operational oversight skills.

Responsibilities:

Estimating & Pre-Construction Management:

• Oversee the entire estimating process from initial request through final proposal delivery.
• Review and qualify project opportunities before moving them into the estimating pipeline.
• Manage relationships with outsourced takeoff and estimating partners, including scope development, plan submission, timeline management, and quality control.
• Review estimates for accuracy, completeness, pricing, and scope alignment before client submission.
• Maintain standardized estimating procedures, templates, and quality control processes.
• Track estimate volume, turnaround times, win rates, and pipeline activity, providing regular reporting to leadership.

Project Oversight:

• Oversee active new construction projects to ensure successful delivery within budget, scope, and schedule.
• Monitor project status, documentation, schedules, and milestones throughout the project lifecycle.
• Identify project risks and bottlenecks early and implement corrective actions.
• Coordinate with field operations, project teams, finance, and other internal departments to ensure smooth project execution.
• Ensure all project records and updates are maintained accurately within company systems.

Team Leadership & Development:

• Lead, mentor, and develop Project Managers and support staff within the division.
• Establish clear priorities, goals, and performance expectations.
• Conduct regular one-on-one meetings focused on performance, development, project progress, and obstacle removal.
• Provide ongoing coaching, mentorship, and constructive feedback.
• Participate in hiring, onboarding, and training new team members.
• Monitor team capacity and proactively identify staffing and resource needs.

Reporting & Process Improvement:

• Prepare and present division performance reports, project updates, and forecasting information to leadership.
• Maintain accurate documentation for estimates, active projects, and completed work.
• Develop and implement process improvements that increase efficiency, accuracy, and scalability.
• Champion operational best practices, workflow improvements, and technology adoption within the division.

Requirements:

• 5+ years of experience in new construction, project management, energy efficiency, construction operations, or a related field.
• 2+ years of leadership or team management experience preferred.
• Strong experience with estimating, takeoffs, project budgeting, and scope review.
• Ability to evaluate estimates for completeness, pricing accuracy, and potential project risks.
• Proven project management experience overseeing multiple projects simultaneously.
• Excellent leadership, organizational, and communication skills.
• Strong problem-solving abilities and attention to detail.
• Ability to effectively manage third-party vendors, consultants, and outsourced resources.
• Experience working with project tracking, CRM, or database systems such as Airtable or similar platforms.
• Comfortable providing and receiving direct, constructive feedback.
• Proficiency with Microsoft Office, project management tools, and reporting systems.

Location: Brooklyn NY

Salary: $150K