Job Description

The Director of Clubs is responsible for overseeing and ensuring the effective operation of Club processes, systems, and resources. This role requires a leader who can manage Club operations, establish logistics, secure facilities, and foster a Christ-centered environment that promotes spiritual growth alongside athletic excellence. Additionally, this role is pivotal in growing the number of Clubs and participants by developing outreach strategies, enhancing program offerings, and fostering relationships within the community. It plays a crucial role in not only developing athletes' skills but also in nurturing their spiritual growth and fostering a community grounded in Christian values. This position requires a dynamic leader who can seamlessly blend sports management with ministry, ensuring a holistic and impactful experience for all participants.

MINISTERIAL DUTIES

These responsibilities are critical to the FCA mission, and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship.

• Agree with and abide by FCA's Christian Community
• Follow a spiritual rhythm, including daily prayer and Bible study to seek the Lord's will for
• Lead, conduct, and provide spiritual leadership for staff, volunteers, coaches, and athletes through prayer, Bible study, worship, and living by example so they are equipped to serve others.
• Connect to and participate in a local church through worship and weekly
• Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times.

ROLE RESPONSIBILITIES

• Oversee Club Operations
  • Create a Club calendar to include evaluations, practice dates, game dates, camps and other ministry opportunities.
  • Actively train your coaches by modeling, assisting, watching, and launching them into their roles and setting up mentorship programs to build the bench of coaches through assistant coaching roles.
  • Supervise try-outs/ assessments, practices, and games to ensure both sport and ministry excellence.
  • Focus on providing quality parent communication and ministry.
  • Market your Club well/Recruit families and athletes.
  • Address and resolve conflicts as needed.
  • Collaborate with facility contacts on usage protocols.
  • Develop and maintain relationships with key staff members of local churches.
  • Integrate local church involvement to ensure continued ministry after the sports season ends.
• Oversee Club Administration
  • Fulfill all FCA administration requirements for registration, coaches onboarding, financial stewardship and training.
    • Register Clubs in FCAOne
    • Ensure comprehensive training and implementation of the Club Management System (Sports Connect).
    • Oversee Coach and Volunteer Onboarding using Player's Health platform.
    • Manage financial operations related to the Club.
  • Organize and manage evaluations, coach & referee training, practices, games, end of season tournaments, and end of season celebration events.
  • Coordinate the procurement and distribution of uniforms and equipment.
  • Secure facilities for training and competition by coordinating contracts, leases, and new facility visions with the Support Center and appropriate FCA supervisors.
  • Order uniforms and coaches gear through FCA Gear specialist.
• Work collaboratively with the Advancement Lanes in the below ways:
  • Talent Advancement
    • Recruit, Qualify, Train, & Develop coaches.
    • Expand your Club team by recruiting others needed for administration, marketing, coaches training, parent ministry, and more.
    • Train and develop yourself, your staff and coaches in discipleship and sport through FCA resources and external conferences and materials.
    • Build your bench through developing others who can move into your role and other key Club leadership roles as needs arise.
  • Ministry Advancement
    • Foster an environment and culture that models serving others as Jesus did.
    • Build a community of coaches committed to growing, sharing, celebrating, and gathering around the sport they love. Acts 2:42-47
    • Implement the comprehensive E3 Strategy for coaches, athletes, and parents within the Club.
    • Lead discipleship and development opportunities for your coaches, athletes, and families.
  • Donor & Board Advancement
    • Connect, communicate, and care for existing and prospective financial partners to get fully funded.
    • Manage and steward the finances for the assigned area of responsibility.
    • Establish and execute an annual budget and funding plan by growing the Home Team, major donors, and events.
    • Regularly invite prospective donors to support the Club financially. (Philippians 4:17)
    • Build a Club leadership board that includes men and women who are willing to help carry the load of leading a club. (Prayer, Sponsorship & Donor outreach, Conflict Resolution, marketing, etc....)
    • Initiate opportunities for players and families to raise funds for the Club and ministry.
    • Minister to donors and board members through consistent connection, communication and care.

Qualifications

FCA MD Girls Assistant Director of Lacrosse / Director of Operations

The FCA MD Girls Assistant Director of Lacrosse/Director of Operations plays a critical role in the successful planning, organization, and execution of all lacrosse program operations. This position oversees tournament logistics, gear management, event coordination, communications, and administrative functions while supporting coaches, huddle leaders, families, and the board. The role requires strong organizational skills, communication, and the ability to manage multiple projects throughout the year.

Key Responsibilities:

Tournament & Team Operations

• In coordination with the Director...Book and manage all tournaments throughout the year for all teams.
• Handle all tournament communications, registrations, and waiver submissions.
• Serve as the primary point of contact between tournament directors, coaches, and families.

Gear & Equipment Management

• Design, select, and order all program gear, including:

1. Coaches gear
2. Huddle Leader apparel
3. Team uniforms and equipment

• Manage timelines, vendors, and distribution of all gear.

Meetings & Leadership Support

• Attend and contribute to all coaches’ meetings and board meetings throughout the year.
• Assist with planning and operational execution based on board and coaching decisions.

Event Planning & Logistics

Plan and coordinate logistics for program events, including but not limited to:

• Winter Retreat(organizing and assigning Huddle Leaders)
• Fall Service Project
• Parent Night Out
• NCAA College Game Day
• High School Dinner
• Captains Program

1. Create and manage Google Forms for registrations and sign-ups.
2. Coordinate social media campaigns promoting events.
3. Oversee day-of-event organization and execution.

Social Media & Communications

• Assist with managing program social media accounts.
• Create and publish announcements, updates, and promotional content.
• Ensure timely and clear communication with families, coaches, and staff.

Tryouts & Registration

• Organize and run all program tryouts.
• Oversee tryout registrations and communicate detailed schedules and expectations to families.
• Coordinate staff and logistics for tryout days.

Huddle Leader Management & Fall Captains Program

• Organize, communicate with, and assign Huddle Leaders for the fall and summer

season.

• Serve as the primary liaison between Huddle Leaders and program leadership.
• Ensure Huddle Leaders are informed, prepared, and supported.

Qualifications & Skills:

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Experience with event planning, youth sports operations, or athletic administration preferred.
• Familiarity preferred- Google Workspace (Forms, Docs, Sheets) and social media platforms.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Passion for discipling, lacrosse and youth development.

Time Commitment:

Year-round position with variable hours, including evenings and weekends during tournaments, events, and meetings.