Salary: $Commensurate with experience
Benefits: The University offers generous benefits including paid
time off (holidays, holy days and vacation), employer matching contributions to
the retirement plan, and tuition benefits for employees and their eligible dependents.
Learn more and explore benefits at www.duq.edu/benefits
Location: Enrollment Management Group
Position Status:
Full-time
Hours: Varied
Position Number: 223520/10-1195
FLSA Status: Exempt

The Director of Business and Administration is responsible for managing
budgeting, auditing and other financial or related functions to ensure the
financial integrity of the Enrollment Management Group (EMG), including
Undergraduate Admissions, Graduate Enrollment Services, Financial Aid,
Enrollment Marketing and Communications, Enrollment Operations and Student
Services, Military and Veterans, and Campus Visit Experience and Enrollment
Event Management. Incumbent assists with personnel and operational matters,
communicates relevant University procedure and policy updates to EMG staff as
appropriate and, in conjunction with other key EMG members, evaluate and/or
negotiate all contracts and vendor relationships. The director must coordinate
and interface with all EMG leadership to integrate, align and approve all
operational activities with budget allocations.

DUTIES
AND RESPONSIBILITIES:

Develops and manages operating, endowed and resource budgets for all
departments under EMG including undergraduate and graduate admissions,
financial aid, college fairs, enrollment systems and military and veteran
affairs. Provides fiscal direction in
matters concerning payroll, technology, travel, purchasing, accounts payable
and accounts receivable.

Approves all
financial transactions ($24,999 and under) for EMG departments; including
invoices, purchase orders, EMG media buys, mailing requisitions, business
expense reports, procurement card transactions and any other departmental
charges. Approves Kronos payroll entries
for EMG departments.

Supports
decisions and advises management regarding financial decisions by providing
accurate information regarding the financial status of individual accounts and
interpreting University financial reports. Prepares detailed budget reports on
a monthly, quarterly and yearly basis; audits current procedures to monitor and
improve efficiency of operations. Interfaces and coordinates with AVP(s) of EMG
to review budget and efficiencies. Reviews enrollment partnerships for
Return-on-Investment to evaluate effectiveness of expenditures of EMG.

Assists the
Assistant Vice President of Enrollment Operations and Student Services and
Senior Vice President of Enrollment Management with staff hiring and
reclassification processes. Advises on
financial and human resource matters as needed. Oversees staff employment documents and provides information on
administrative procedures and requirements to staff.

Coordinates with
all EMG leadership all compliance details to include audits and any necessary
responses to findings; including Enrollment Management, undergraduate and
graduate admissions, financial aid and military and veteran students as well as
assist with Federal and State Student Aid, Grant Thornton, LLP and the VA
Compliance Survey audits.

In conjunction
with other key EMG colleagues, evaluates and/or negotiates all contracts for
the purchase of third-party services such as CRM, texting, tuition discounts
and enterprise predictive analytics & data blending software in accordance
with the university policies and procedures (I.e. Capture, EAB, TriviumBI,
Banner, Technolutions Slate, etc. etc.).

Assists in the
management of the daily operations of the EMG. Oversees additional ad-hoc
projects, such as the Kuali Business Continuity documents as assigned by the
Assistant Vice President of Enrollment Operations and Student Services and the
Senior Vice President for Enrollment Management.

Participates
in/assists in the management of large admissions recruitment events (i.e.
DuquesneFest, Fall Open House, etc.). Represents the EMG by participating on
committees, attending meetings and outside functions. Performs related duties
and responsibilities as assigned.

REQUIREMENTS:

Minimum qualifications:

Bachelor’s degree in business, accounting, finance, or a related field from an
accredited educational institution.

5-8 years of
relevant work experience

Preferred qualifications:

MBA, or advanced degree in business systems, computer science, technology, or a
related field from an accredited educational institution.

Alternately, the successful candidate may possess any equivalent combination of
experience and training, which provides the knowledge, skills and abilities
required to perform the essential job functions. This includes, but is not
limited to, the following:

Knowledge of management and supervision practices and techniques.

Knowledge of
accounting and budgetary theory, principles and practices.

Knowledge of
state and federal laws and regulations pertaining to financial aid audits,
departmental budgets and accounting practices.

Skill in applying
accounting and financial management principles.

Ability to work
independently on complex and confidential issues related to the day-to-day
operations of a department.

Knowledge of
Human Resources, Purchasing and Payroll systems.

Strong
leadership, supervisory and communication skills.

Ability to
establish and maintain effective working relationships with the University
Community.

Ability and willingness to contribute actively to the mission of the University
and to respect the Spiritan Catholic identity of Duquesne University. The
mission is implemented through a commitment to academic excellence, a spirit of
service, moral and spiritual values, sensitivity to world concerns, and an
ecumenical campus community.

APPLICATION
INSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact information
for three professional references.

Duquesne
University was founded in 1878 by its sponsoring religious community, the
Congregation of the Holy Spirit. Duquesne University is Catholic in
mission and ecumenical in spirit. Motivated by its Catholic identity,
Duquesne values equality of opportunity both as an educational institution and
as an employer.