Illinois Secretary of State

Director - Department of Physical Services

Illinois Secretary of State  •  $110k/yr  •  Springfield, IL (Onsite)  •  2 days ago
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Job Description

Office of the Illinois Secretary of State Alexi Giannoulias

Job Title:         Director of the Department of Physical Services
Division:          Administration
Union:             N/A
Location:         501 S Second St, Springfield, IL
Salary:            Minimum $110,000  per year, commensurate with experience
Benefits:         https://cms.illinois.gov/benefits/stateemployee.html 
 
 

The Physical Services Department is responsible for property management of the buildings that comprise the State Capitol Complex and surrounding area in Springfield, as well as primary and secondary support to the maintenance of Secretary of State Buildings throughout the State of Illinois.  As custodians of the Capitol Complex and Secretary of State offices and the operator of its' own power plant, the work performed by the department is multifaceted from the provider of power, maintenance of state properties, control over Secretary of State vehicles, handle construction and maintenance projects throughout the State, provides yard and custodial services to the offices, and handles special events for the Capital Complex.  This position, with administrative support, supervises, directly and indirectly more than 300 employees.

Duties and Responsibilities:
  • Directs, plans, organizes and evaluates through subordinate management personnel, the activities of the divisions: Administrative (which includes Fiscal and Personnel Liaison), Custodial/Special Events, Mailing and Shipping, Warehouse, Planning and Development, Construction and Maintenance and Engineering; engaged in the physical maintenance and improvement of the Capitol Complex and other facilities utilized by the office of the Secretary of State throughout the State.
  • Coordinates and directs activities for Physical Services in three Chicago locations.
  • Directs public relations, personnel management and budgetary management functions for the Department; negotiates with bargaining agents of organized labor for employees within the Department; establishes and maintains working relationships with other local union officials.
  • Meets and works with subordinate management staff and/or management of other departments to coordinate program activities and resolve adminis­trative or operational problems.
  • Implements and formulates policies and procedures for the department.
  • Performs other duties as required or assigned.
Education and Work Experience:

Requires Bachelor’s degree and ten (10)  years experience managing a large operation, with four (4) years experience in the construction and maintenance field; OR any equivalent combination of experience and training that provides the required knowledge, skills and abilities to carry out the duties of the position.  Experience with state government and state projects preferred, but not required.

Application Process: 
  • Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed   A resume, cover letter and application must be completed and submitted by the applicant.
  • Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
  • Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).  
 
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job related medical condition or disability.
Illinois Secretary of State

About Illinois Secretary of State

As the second-largest constitutional office, the Office of the Secretary of State is visited by more Illinois residents than any other in state government. The office also is an important resource for educating citizens about issues that affect their everyday lives, including anti-drunk driving, traffic safety, school bus safety, securities fraud, literacy, and organ/tissue donation.

The office's functions are described in the Illinois Constitution, mainly addressing the Secretary of State's duty to maintain official state records and the state seal. However, law and tradition have assigned many additional responsibilities to the office, which has one of the largest and most diverse collections of responsibilities of any of its counterparts nationwide. These duties are divided among 20 departments employing approximately 4,000 people, whose responsibilities range from maintaining the 20 buildings in the Capitol Complex, to overseeing the state's network of libraries, to preserving some of the state's most precious historical documents.

Still, to many Illinois citizens, the Secretary of State's office is the place to go for a new driver's license or license plates.

Industry
Government & Public Safety
Company Size
1,001-5,000 employees
Headquarters
Springfield, IL
Year Founded
Unknown
Website
ilsos.gov
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