Job Description
[SENDER FULL NAME]
[SENDER TITLE]
Oak Hill Human Resources
120 Holcomb Street | Hartford, CT 06112
[PHONE] | [EMAIL]
[NEW HIRE FULL NAME]
[STREET ADDRESS]
[CITY, STATE ZIP]
RE: Contingent Offer of Employment at Oak Hill
Dear [NAME],
Congratulations!
We are pleased to offer you the position of [JOB TITLE] with Oak Hill at our [PROGRAM CITY] location. In this role, you will report directly to [DIRECT SUPERVISOR FULL NAME], [TITLE]. Should you accept, you will be scheduled each week on [DAY] through [DAY} from [START TIME] until [END TIME], for a total of [HOURS].
Your anticipated start date is Monday, [LONG DATE], contingent upon the successful completion of all pre-employment requirements, including background screening, required documentation, and onboarding activities.
We are excited about the experience and talents you bring to Oak Hill and look forward to the contributions you will make in supporting our mission and the individuals we serve. Thank you for choosing Oak Hill as the next step in your career journey.
Compensation
This is a Full-Time, Non-Exempt position.
You will be paid an hourly rate of [HOURLY RATE] per hour, plus applicable shift differentials, paid bi-weekly through Direct Deposit. All compensation is subject to applicable taxes and withholdings. Shift differentials are subject to change at Oak Hill's discretion.
Based on your projected start date, your first payday will be Friday, [DATE].
Paid Time Off
You will accrue:
• 15 vacation days (120 hours) annually
• 15 sick days annually
• 3 personal days (24 hours) per fiscal year
Vacation accrual increases to 20 days annually following your five-year anniversary. PTO usage and carryover provisions are subject to applicable Oak Hill policies.
Benefits
Oak Hill offers employee + dependent(s) medical and vision coverage to employees who work between 30 and 34.99 hours per week.
Selections made within the first 30 days of employment will become effective on [FULL DATE].
Health & Wellness Benefits
• Health Insurance
• Health Savings Account (HSA)
• Employee Assistance Program (EAP)
All Oak Hill employees enjoy a variety of benefits, including:
Tuition Assistance
• Up to $1,200 in tuition assistance with local colleges and universities
• Additional tuition support for Educators, LPNs, and Therapeutic Clinicians
Retirement & Employee Discounts
• 403(b) Retirement Savings Plan
• LegalShield/ID Shield
• Pet Insurance
• YMCA Membership
A comprehensive benefits guide has been included for your review.
[SENDER FULL NAME]
[SENDER TITLE]
Oak Hill Human Resources
120 Holcomb Street | Hartford, CT 06112
[PHONE] | [EMAIL]
[NEW HIRE FULL NAME]
[STREET ADDRESS]
[CITY, STATE ZIP]
RE: Contingent Offer of Employment at Oak Hill
Dear [NAME],
Congratulations!
We are pleased to offer you the position of [JOB TITLE] with Oak Hill at our [PROGRAM CITY] location. In this role, you will report directly to [DIRECT SUPERVISOR FULL NAME], [TITLE]. Should you accept, you will be scheduled each week on [DAY] through [DAY} from [START TIME] until [END TIME], for a total of [HOURS].
Your anticipated start date is Monday, [LONG DATE], contingent upon the successful completion of all pre-employment requirements, including background screening, required documentation, and onboarding activities.
We are excited about the experience and talents you bring to Oak Hill and look forward to the contributions you will make in supporting our mission and the individuals we serve. Thank you for choosing Oak Hill as the next step in your career journey.
Compensation
This is a Full-Time, Non-Exempt position.
You will be paid an hourly rate of [HOURLY RATE] per hour, plus applicable shift differentials, paid bi-weekly through Direct Deposit. All compensation is subject to applicable taxes and withholdings. Shift differentials are subject to change at Oak Hill's discretion.
Based on your projected start date, your first payday will be Friday, [DATE].
Paid Time Off
You will accrue:
• 15 vacation days (120 hours) annually
• 15 sick days annually
• 3 personal days (24 hours) per fiscal year
Vacation accrual increases to 20 days annually following your five-year anniversary. PTO usage and carryover provisions are subject to applicable Oak Hill policies.
Benefits
Oak Hill offers employee + dependent(s) medical and vision coverage to employees who work between 30 and 34.99 hours per week.
Selections made within the first 30 days of employment will become effective on [FULL DATE].
Health & Wellness Benefits
• Health Insurance
• Health Savings Account (HSA)
• Employee Assistance Program (EAP)
All Oak Hill employees enjoy a variety of benefits, including:
Tuition Assistance
• Up to $1,200 in tuition assistance with local colleges and universities
• Additional tuition support for Educators, LPNs, and Therapeutic Clinicians
Retirement & Employee Discounts
• 403(b) Retirement Savings Plan
• LegalShield/ID Shield
• Pet Insurance
• YMCA Membership
A comprehensive benefits guide has been included for your review.
Union Membership
As a condition of employment, you are required to either join the New England Health Care Employees Union, District 1199 or pay a representation fee in accordance with the applicable collective bargaining agreement. Additional information will be provided during New Employee Orientation.
At-Will Employment
Your employment with Oak Hill is at will, meaning that either you or Oak Hill may terminate the employment relationship at any time, with or without notice, and for any lawful reason. Nothing contained in this offer letter or any other employment-related communication should be interpreted as creating a contract of employment for any specific duration.
This offer supersedes any prior verbal or written1 discussions regarding employment with Oak Hill.
Background Check and Hiring Protocols
A guide to your onboarding process has been provided with this offer.
To help ensure a smooth start to your employment, please complete all required onboarding tasks by 5:00 PM on [DATE]. Timely completion of required documentation, appointments, and onboarding requirements is essential. Delays may impact your projected start date and could result in withdrawal of this offer.
If you encounter challenges during the process, please contact the Onboarding Team as soon as possible so we can assist you.
Orientation and Training
Newly hired or rehired employees must successfully complete New Employee Orientation (NEO), which begins at 8:00 AM on your start date.
General information regarding NEO can be found in the onboarding materials accompanying this offer
Contingencies
This offer is contingent upon successfully completing Oak Hill's background screening requirements, including verification of:
• Education credentials
• Driving history
• Employment history
• Professional references
• National Search through DDS, DCF, FBI Databases
You must also authorize required state and federal background screening processes as required by Oak Hill policies and applicable regulations. Failure to meet onboarding deadlines, attend required appointments, or maintain communication during the onboarding process may result in withdrawal of this offer.
Welcome to Oak Hill
We are excited to welcome you to Oak Hill and appreciate your commitment to our mission. We look forward to supporting your success as a member of our team and helping you build a rewarding career serving the individuals and communities we support.
Thank you for your cooperation throughout the onboarding process. We are pleased to have you join our team and look forward to welcoming you on your projected start date.
Sincerely,
[SENDER FULL NAME]
Oak Hill Human Resources
Talent Acquisition
ONBOARDING PLAN: DIRECT SUPPORT PROFESSIONAL
Complete All Onboarding Tasks by 5:00 PM on [DATE]
Required Item Date Completed
E-Signed Offer Letter
Submitted Documents
Pre-Employment Physical (Concentra)
Submitted Fingerprints (if required)
Received NEO Email / Clearance Confirmed
Actions Required From You
Please ensure all tasks below are completed before the stated deadline.
E-Sign Offer Letter
DO NOT begin onboarding activities until the offer letter has been accepted.
Background Check Questionnaire
• Sent via email from Veritable Screening.
• Complete and submit promptly.
• Screening results generally take 10-15 business days and may require additional time if further verification is needed.
Pre-Employment Physical
• Schedule your physical at a Concentra clinic.
• Authorization details will be sent via SMS.
• Location information is included with this offer package.
Document Submission
• Complete the attached DCF Search Authorization form.
• Email the completed form to onboarding@oakhillct.org.
• Do not submit the form directly to DCF.
Fingerprinting (If Applicable)
• Some work locations require fingerprinting.
• Instructions will be sent separately by Veritable Screening.
• Do not schedule fingerprinting until you receive those instructions.
Note: Documents may also be submitted in person at Oak Hill's Hartford Campus. Please contact the Onboarding Team before visiting to ensure assistance is available.
New Employee Orientation (NEO)
To attend NEO, you must be fully cleared through all background screening and hiring requirements. You will receive email confirmation of your clearance during the week before your projected start date. If you do not receive this communication, please contact your Recruiter or the Training Department.
Tentative Start Date: Monday, [DATE] at 8:00 AM
Location: Oak Hill Hartford Campus, Auditorium, 120 Holcomb Street, Hartford, CT 06112
Schedule: Monday-Friday, 8:00 AM to 4:30 PM
What to Bring
• Driver's License
• Acceptable I-9 identification documents
Important Notes
• Dress business casual on Day One.
• Training sessions begin promptly. Please plan accordingly.
Additional Training
Job Shadow Training
Following NEO, employees who work in program locations must complete site-specific training within their department or assigned work site. Employees in Community Programs and Oak Hill School must also complete person-specific training to understand the needs of the individuals and students they support.
This training is coordinated with the employee's supervisor and focuses on program-specific responsibilities and expectations.
Important Contacts
Onboarding Team
860-224-2274, Option 5, then Option 1
onboarding@oakhillct.org
Training Department
860-224-2274, Option 9
Direct Supervisor
John
Phone: [PHONE]
Email: wintercqw
We support equality for and advancement of all people, based on their qualifications and actions alone, without regard to color, gender, age, religion, national origin or disability.
Our company is dedicated to fostering an inclusive environment. If you need a reasonable accommodation to participate in the job application or interview process, please reach out to total.rewards@oakhillct.org. We will make every effort to accommodate your needs in accordance with applicable laws and our commitment to accessibility and inclusion.
An Equal Opportunity Employer.
