Job Description

The Catering Coordinator – Independent Living is responsible for coordinating and executing catered events within the Independent Living community of a Continuing Care Retirement Community (CCRC). This role supports the planning, setup, execution, and follow-up of resident events, private dining experiences, and community gatherings, ensuring each event reflects a high standard of hospitality and service excellence.
This position works closely with the Catering Manager, culinary team, and front-of-house staff to ensure seamless event operations, accurate communication, and consistent delivery of elevated dining experiences tailored to Independent Living residents.

Essential Functions
Catering & Event Coordination
• Coordinate day-to-day execution of Independent Living catering events from planning through completion.
• Serve as the primary operational contact for scheduled Independent Living events.
• Assist with gathering event details, timelines, room setups, and service needs.
• Communicate clearly with culinary and service teams regarding menus, timing, and guest expectations.
• Ensure accuracy in event sheets, floor plans, and service instructions.
• Provide on-site coordination during events to ensure smooth execution and guest satisfaction.
Bar & Beverage Service Operations
• Perform bartender duties for Independent Living catering events, including full bar and portable bar setup, service execution, and breakdown.
• Coordinate and oversee bar operations to ensure timely, professional, and compliant beverage service during events.
• Ensure proper stocking, organization, cleanliness, and presentation of all bar and portable bar.
• Maintain compliance with all alcohol service policies, safety standards, and responsible beverage service practices.
• Monitor bar inventory and communicate beverage supply needs or shortages to management.
Event Setup Leadership & Staff Training
• Direct, guide, and train staff assisting with event execution on proper room setups, banquet layouts, and portable bar setup procedures.
• Provide hands-on instruction to team members regarding event presentation standards, service expectations, and operational procedures.
• Supervise setup and breakdown activities to ensure accuracy, efficiency, and adherence to event specifications.
• Assist in developing consistent setup standards for catering events and beverage service operations.
Operational Support
• Support setup and breakdown of catering events, including décor, tables, linens, and equipment.
• Monitor inventory needs for Independent Living catering functions and report shortages or supply needs.
• Ensure compliance with sanitation, food safety, and alcohol service standards.
• Assist in maintaining accurate event records, billing details, and post-event documentation.
• Support consistent adherence to departmental policies and service standards.
Guest Experience & Service Excellence
• Deliver a high level of hospitality and responsiveness to resident and guest needs.
• Serve as a liaison between residents and the dining team for event-related questions or requests.
• Ensure all Independent Living events reflect a welcoming, polished, and professional experience.
• Address minor issues or concerns during events and escalate larger issues to management as needed.
Team Collaboration
• Work closely with the Catering Manager to ensure seamless execution of all events.
• Communicate effectively with culinary staff and service teams regarding event expectations.
• Participate in pre-event briefings and post-event reviews.
• Support training and guidance of dining staff involved in Independent Living events.

SUPERVISORY RESPONSIBILITY
• No direct supervisory responsibilities.
• May provide functional support or guidance to dining service staff during events.