Job Description

This is an Expression of Interest (EOI) opportunity, available on a lateral move basis only.

Job Title: Digital Services Archivist

Business Area/Directorate: National Records of Scotland

Location: Edinburgh - General Register House

Working Arrangement: Our standard hours are 35 hours per week. We offer a range of flexible and hybrid working options depending on the needs of the role. If you have specific questions about the role you are applying for, please contact us.

Grade: B2

Advert Type: Level transfer

Duration: Permanent

Eligibility: Expressions of interest are invited from substantive colleagues on level transfer.

Skilled Worker sponsorship is not available for this role. As a result, we are unable to appoint candidates who require Skilled Worker sponsorship now or in the future. Applicants must have an existing and ongoing right to work in the UK.

Are you interested in organisational change, innovative archival practice, and working in a centuries-old institution in the digital world? Are you a team player, with excellent analysis and communication skills, and a dedication to continued professional learning? If so, this opportunity is for you.

The current digital era is an exciting time to work in archives. National Records of Scotland (NRS) are accepting increasing amounts of archival digital records and we continue to digitise our analogue collections. This brings new challenges and opportunities for public access. We need to grow our digital access capabilities to ensure we can continue to respond to this change. This post will play a key role in this mission.

The Digital Services team, based within the Operational Delivery division of Customer Services, Operations and Archives (CSOA), delivers the processes required to enable online public access to digital records. This post will contribute to all aspects of providing online access to digital records from our archive collection and providing expert support to our wide range of users.

• Project manage the preparation of digital records (both digital surrogates and born digital) for release online, and process supporting metadata.
• Manage the capture of index data from NRS collections, enabling index-linked digital images for public access.
• Work with internal and external stakeholders to contribute to developing and testing the Scotland’s People website and other NRS websites.
• Process and respond to user enquiries and investigate any resulting remedial work.

• Contribute to team-based workflows across the Operational Delivery division, ensuring effective communication and shared prioritisation of ongoing issues.

• Support the development of the wider digital archiving function by contributing to strategic projects and initiatives relating to digital access.
• Continue to build expertise in digital access through on-the-job training, peer engagement, and knowledge sharing.

Qualifications

A professional qualification recognised by the Archives & Records Association

Proof of qualifications will be checked at the assessment stage.

Success Profile

Success profiles are specific to each job and they include the mix of behaviours, experience and technical criteria (if applicable) that candidates will be assessed on.

Experience:

• Successfully delivering archival services.
• Engaging with internal and external stakeholders to successfully deliver outcomes.
• Processing customer enquiries to successfully meet service level agreements.

Behaviours:

• Seeing the big picture – Level 3
• Working together – Level 3
• Changing and improving – Level 3
• Communicating and influencing – Level 3

You can find out more about Success Profiles Behaviours, here:Success profiles: candidate guide - gov.scot

Working pattern

This post is a full-time role, but we welcome applications from staff with different working pattersn. Proposed working patterns will be assessed against the business requirements for this post.

Our standard hours are 35 hours per week. We offer a range of flexible and hybrid working options depending on the needs of the role. If you have specific questions about the role you are applying for, please contact us.

How to apply

Please submit a supporting statement outlining your suitability for the role, relevant skills and experience, and what you would bring to the team (maximum 500 words).

Vacancy closes Monday 27 July (23:59)

Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.

Please see our candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment.

Please note that this post is only open to individuals who have satisfactorily completed their probationary period. Applicants must discuss their intention to apply with their current line manager to help ensure early release and balance with current duties.

Selection Process

Applications will be reviewed by panel. Shortlisted candidates who are considered to have the skills and experience will be invited to interview with the hiring manager and another panel member. The panel will recommend the candidate considered most suitable for the post.

Interview dates are to be confirmed.

Further information

If you have specific questions about the role, please contact Simon Johnson at Simon.Johnson@nrscotland.gov.uk

Apply before: 27/07/2026 (23:59)