Job Description

The Fulton Hogan Life

Life at Fulton Hogan is about making the most of the opportunities, taking responsibility, having a crack, being accountable and making it happen. We live by our REAL values – Respect, Energy & Effort, Attitude, Leadership – and we demonstrate these through the good work we do, every day, as one team.

Nau mai haere mai ki tā mātou whānau | Welcome to our Fulton Hogan Family

We're seeking for an experienced Digital Document Specialist to join our team on the Ōtaki to North Levin project. The site office will be based closer to Levin

This role is the system Gate Keeper of all projects related documentation. With your keen eye for detail, you’ll be controlling documents such as reports, drawings, financial records and other confidential project-related electronic documents and correspondence with multi external parties.

This is a crucial role for our projects ensuring confidentiality along with accuracy in sharing information with the right people and in the right way.

In addition to the above you will:

• Maintain Electronic Document Records Management System ( EDRMS) by reviewing daily uploads
• Maintain and manage all project/organisational documents, ensuring correct filing, version control, and easy retrieval
• Implement and enforce document control procedures, standards, numbering systems, and naming conventions
• Receive, check, track, register, and distribute documents (e.g. drawings, reports, contracts) to relevant stakeholders
• Ensuring correct metadata information tags is applied correctly
• Train and support staff and contractors in correct document control processes and system use.
• Run reports when required and offer training and support of the EDRMS to necessary stakeholders
• Prepare, organise, and archive final documentation for project handover and long-term records.
• Working alongside a various Project Managers, Engineers and other technical members

On-the-job and ongoing training for business processes and the EDRMS will be provided, you’ll be well supported by a wider Digital Document & Systems Team.

About the project: The Ōtaki to North Levin project focuses on upgrading the transport link along State Highway 1 (SH1) between Ōtaki and North Levin to improve road safety, reduce congestion, enhance travel efficiency, and support regional economic growth. It is one of the Government’s Roads of National Significance and is being undertaken by two Alliances – the north (delivered by partners Fulton Hogan, HEB, WSP and Aurecon) and south (delivered by partners Downer, McConnell Dowell, Beca and Tonkin + Taylor).

This exciting new four-lane 24.8km highway project will dramatically improve safety and resilience, providing better access to walking and cycling facilities for those moving around or through the Horowhenua and Kāpiti districts.

We’re looking for someone with:

• Electronic Document Records Management System (EDRMS) knowledge is preferred, otherwise training will be provided
• Strong MS Office suite expertise and good process knowledge
• Knowledge of SharePoint and Metadata is advantageous but not necessary
• Strong attention to detail including both written and oral communication skills
• Adaptability to learn and develop new systems quickly
• Prior construction experience is an advantage but not a requirement
• A Records & Information or Business Administration qualification will be advantageous but is not essential

Good Work equals Good Benefits

• KiwiSaver employer contributions
• Fuel discount card
• Parental leave top-up payment with additional return to work support
• Family scholarships
• Ongoing training and development, career growth and progression opportunities
• Great discounts at a wide range of retailers
• Medical insurance “an eligibility period applies”
• Life insurance

At Fulton Hogan, we genuinely care about the wellbeing of our people and giving them the tools and opportunities they need to succeed and grow with us.

In partnership with NZ Transport Agency Waka Kotahi, Muaūpoko Tribal Authority, local hapū of Ngāti Raukawa ki te Tonga, and the Horowhenua District Council, this project will be executed through a two-alliance approach. Each alliance will be responsible for delivering a section of the road and associated works, ensuring a collaborative and comprehensive delivery.

All alliance partners are committed to creating a positive legacy for the region. This is your opportunity to be part of something extraordinary. Join us in shaping the future of transport in the region.

Creating, Connecting and caring for the community

Our people regularly donate their time to local causes and initiatives, while at a regional and national level we provide financial support, skills and resources to a wide range of organisations that are strengthening our communities. Our focus aims to also reduce our impact on the environment, and regenerate healthy new ecosystems. We look to partner with others to lift the standards of our industry and show customers lower-impact, sustainable ways of delivering infrastructure.

Learn more about us: Homepage - Fulton Hogan and make an application to join our growing industry.

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