Job Description

At Beedie, we foster talent, encourage innovation, and reward success.
We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.

The Real Estate Development Coordinator provides administrative and coordination support to the Development team throughout the industrial development process. This role focuses on organization, document management, meeting coordination, and tracking deliverables to help keep projects moving forward. It is well suited to a motivated early‑career professional looking to build a foundation in industrial real estate development through hands‑on exposure to consultants, municipalities, and internal stakeholders.

Key Responsibilities

Administrative & Project Coordination

• Provide day‑to‑day administrative support to the Development team across multiple active projects.
• Maintain organized digital project files (drawings, reports, correspondence, permits) using SharePoint or similar systems.
• Track key project milestones, submissions, and deadlines; update internal logs and schedules.
• Prepare meeting agendas, take minutes, and distribute action items following internal and external meetings.
• Assist with drafting routine correspondence and follow‑ups with consultants, municipalities, and utilities.
• Tracking policy updates at the varies levels of government (Municipal, Regional, Provincial & Federal).

Consultant & Document Management

• Assist with consultant onboarding, including drafting Request for Proposals (RFPs), comparing proposals, collecting insurance certificates, and tracking executed agreements.
• Support the circulation and receipt of consultant deliverables; flag missing items and follow up as required.
• Organize and track drawings, reports, and revisions to ensure teams are working from the latest information.
• Support basic quality control by confirming submissions meet formatting and completeness requirements.

Permitting & Application Support

• Assist with the preparation and submission of development, rezoning, subdivision, and building permit applications.
• Track municipal and agency comments and help compile responses and resubmissions.
• Maintain permit and approval trackers, including conditions lists and status updates.
• Coordinate application payments, fee tracking, and receipt management.

Financial & Contract Management

• Contract admin including, creating subcontracts, purchase orders, progress draw schedules.
• Track invoices against approved consultant budgets and assist with payment processing.
• Help compile budgets, cost summaries, and cash flow inputs for internal reporting.
• Prepare simple summaries and status reports for leadership and team meetings.

General Team Support

• Support site visit logistics, municipal meetings, and consultant workshops.
• Assist with presentation materials, briefing notes, and internal reports.
• Perform other administrative tasks as required to support smooth project delivery.

Desired Skills and Experience

Required / Entry‑Level

• Diploma or degree in Construction Management, Real Estate, Planning, Business Administration, or a related field (or currently completing).
• 0–2 years of experience in a coordination, administrative, or support role (real estate, construction, consulting, or public sector experience is an asset).
• Strong organizational skills with a high attention to detail.
• Ability to manage multiple tasks, track follow‑ups, and meet deadlines.
• Clear written and verbal communication skills.

Technical & Software Skills

• Proficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Comfort learning document management systems (SharePoint, Bluebeam, project management software).
• Basic familiarity with construction drawings, plans, or development processes is an asset but not required.

Personal Attributes

• Eager to learn and grow within real estate development.
• Reliable, organized, and responsive.
• Comfortable supporting senior staff and working as part of a collaborative team.
• Positive, solutions‑oriented attitude with a willingness to take direction and ask questions.

We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.