Job Description

Posting number: 16928

Department: Public Library

Division: Administrative Offices

Job classification: Coordinator

Posting type: Open

Categories: Administration, Community Services, Engineering, IT and Computers, Library, Planning and Development, Management, Education, Professional, Executive Management, Community Development, Customer Service, Project Management, Organizational Development, Records Management, Business, Communications, Community and Social Services, Education, Training & Library, Office and Administrative Support, Program Management

Harris County Public Library (HCPL) - History

The Harris County Public Library (HCPL) system, established in 1921, began as a collection of small libraries located in stores, post offices, and private homes. Over the years, it has grown into a robust network comprising 26 branch libraries, two technology service centers, and two partner locations that provide collection and circulation services. HCPL serves the communities of unincorporated Harris County and cities without independent library systems.

In 2024, HCPL received the prestigious National Medal for Museum and Library Service, the highest honor awarded to libraries in the United States. Bestowed annually by the Institute of Museum and Library Services (IMLS), this award recognizes institutions that deliver exceptional service to their communities. The library was recognized for innovative initiatives like HCPL Connected, Enhanced+ Library Cards, and its Mobile Outreach Librarian program.

HCPL is also recognized as one of the best places to work, offering a supportive and inclusive environment that fosters innovation, collaboration, and professional growth. Its dedication to employee well-being, diversity, and community impact makes HCPL more than just a workplace—it’s where individuals can grow, inspire, and contribute to meaningful change.

What you will do at Harris County Public Library

The Development Coordinator supports Harris County Public Library’s development efforts by assisting with donor, sponsor, nonprofit, foundation, and community partner engagement; researching and tracking potential funding, sponsorship, and partnership opportunities; maintaining development records, contact lists, stewardship documentation, impact data, and related tracking tools; preparing reports, summaries, presentations, correspondence, and recognition materials; coordinating follow-up with partners and stakeholders; supporting grant, sponsorship, and resource development initiatives; documenting partner contributions and outcomes; and working with library leadership and internal departments to ensure development activities are organized, mission-aligned, compliant with County procedures, and supportive of HCPL’s strategic priorities.

This is a part time temporary position, with an ending date of December 25, 2026.

Duties & Responsibilities:

• Supports HCPL development, partnership, and community engagement efforts by maintaining relationships with nonprofit organizations, community agencies, educational partners, civic groups, Friends groups, foundations, donors, sponsors, and other stakeholders.

• Researches, identifies, and tracks funding, sponsorship, partnership, and outreach opportunities that support HCPL programs, services, literacy initiatives, and strategic priorities.

• Coordinates partner communications, meeting logistics, follow-up, documentation, records, agreements, calendars, stewardship materials, impact data, and internal updates.

• Assists with reports, summaries, presentations, correspondence, recognition materials, and other documentation related to development, partnerships, events, and community impact.

• Coordinates and supports partner events, donor or sponsor activities, community engagement programs, special projects, and public-facing initiatives, including logistics, schedules, supplies, communications, budgets, expenses, and day-of support.

• Serves as a point of contact for partners, vendors, presenters, staff, and stakeholders and helps resolve event, scheduling, communication, or logistical concerns.

• Collects attendance data, feedback, photos, success stories, and outcome information to evaluate effectiveness and support reporting.

• Works with branch and department staff to align development, partnership, and event activities with community needs, library service priorities, and HCPL’s mission.

• Provides technical, administrative, analytical, and project support while keeping management informed of issues, deadlines, risks, and decisions requiring approval.

• Represents HCPL professionally in meetings, events, communications, and community settings and performs other related duties as assigned.

• Participates in required training, work groups, meetings, and professional development activities to maintain current knowledge of development practices, systems, policies, and compliance requirements.

• Other duties as assigned

Examples of duties

All applicants must register and take the HRT Clerical Skills Test and score a minimum of 80% with a typing speed of 30 wpm and 80% accuracy.
https://www.governmentjobs.com/careers/harriscountytx/jobs/998426-0/hrt-clerical-skills-test
Please see testing instructions in the General Information section below.

Education:

• Bachelor’s degree in Non-profit Management, Public Administration, Communications, Marketing, Event Management, Hospitality, Library Science, Education, Community Development, or a related field.

Experience:

• Three (3) years of verifiable experience in event coordination, nonprofit partnerships, community engagement, development support, project coordination, public administration, library services, or a related area.

• Project management and organizational skills

Additional Requirements:

• Candidates must complete a clerical skills test and achieve a minimum typing speed of 80% aptitude, 30 WPM with at least 80% accuracy
• Unofficial copies of transcripts are required along with the application
  
• Available and reliable transportation for work-related duties.

Knowledge, Skills & Abilities

• Knowledge of public library services, community engagement, nonprofit partnerships, event planning, project coordination, and basic development practices

• Ability to build and maintain effective working relationships with partners, donors, sponsors, vendors, staff, leadership, and stakeholders

• Ability to coordinate events, manage logistics, track deadlines, solve problems, and adapt to changing priorities

• Strong written and verbal communication skills, including the ability to prepare clear reports, summaries, emails, presentations, and partner materials

• Strong organizational skills and attention to detail

• Ability to manage multiple projects, maintain accurate records, track data, support reporting, and meet deadlines

• Ability to exercise sound judgment, discretion, confidentiality, professionalism, and accountability

• Ability to work independently and collaboratively in a team-based public service environment

• Ability to provide excellent customer service to internal and external stakeholders

• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint

• Ability to learn and use databases, project tracking tools, grant or development systems, event platforms, and other technology as needed

• Ability to assess work priorities, recognize areas for improvement, and maintain an organized, productive work environment

• Ability to use personal mobile devices for the County’s multifactor authentication process

NOTEQualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Qualifications

Professional Experience:

• Working in a public library, nonprofit, foundation, public sector, education, or community-based organization. (preferred)

• Coordinating public events, community programs, donor or sponsor activities, or partnership-based initiatives. (preferred)

• Supporting development, fundraising, sponsorship, grant-related, or stewardship activities. (preferred)

• Maintaining partner databases, event records, contact lists, budgets, reports, or project tracking tools (preferred)

Certification:

• Project management, event planning, nonprofit management, or related certification. (preferred)

Language:

• Bilingual (preferred)

Supplemental information

Register Online for the HRT Clerical Skills Test using the following link:

https://www.governmentjobs.com/careers/harriscountytx/jobs/998426-0/hrt-clerical-skills-test

Position Type and Typical Hours of Work:

• Part-Time | Temporary – 20 hours a week | This is a part time temporary position, with an ending date of December 25, 2026.

• Work is primarily performed in an office environment with extended periods of computer use. Occasional travel to branch locations or meetings may be required. The position is generally scheduled Monday through Friday. May require attendance at evening meetings, or off-site meetings.

Work Environment and Physical Demands:

• Driving: Position may require travel to County facilities, worksites, meetings, trainings, or events. Reliable transportation is required for work-related duties.

• Office Equipment: Daily use of a computer, keyboard, telephone, copier, scanner, printer, calculator, and standard office software, including Microsoft Office applications and HR-related
  systems.

• Physical Activities: Work is generally performed in an office setting and may require extended periods of sitting, computer use, reading, writing, speaking, listening, standing, walking, bending,
  reaching, and carrying materials.

• Lifting: Ability to lift, carry, push, or pull up to 25 pounds occasionally and up to 40 pounds as operational needs require.

• Vision and Hearing: Must be able to read paper and electronic documents, view computer screens, communicate in person and by telephone or virtual platform, and respond to verbal and
  written inquiries.

• Exposure to Environmental Conditions: Work is generally performed in a standard office environment with overhead lighting, shared workspaces, and extended periods of screen time.
  Position may occasionally require work at off-site locations or during County events.

Reporting Relationships:

• Reports to Position: Division Director, Research and Development
  Supervises Positions: None

Work Location:

• HCPL Administration – 5749 South Loop E, Houston, TX 77033