Job Description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Development Coordinator

Job Profile Title

Administrative CoordinatorReporting to the Senior Associate Director of Communications and Stewardship, the Development Coordinator serves as an integral part of activities associated within the department of Development and Alumni Relations at the Weitzman School of Design and the Dean’s Suite.

The individual will work closely with members of the Development and Alumni Relations team on key tasks related to their programs of responsibility. They will ensure that all logistics related to board relations, communications, special events, stewardship, gift processing, and office coordination are met in a timely and professional manner.

Job Responsibilities

Communications

• Provide support to the Senior Associate Director of Communications and Stewardship by creating and sending DAR email invitations and alumni communications in Marketing Cloud system, including event communications and Weitzman’s bi-monthly Alumni Newsletter.
• Create and maintain event registration in DAR’s IModule’s syste
• Attend regular meetings and trainings for Marketing Cloud, Compass, and IModules users.
• Adheres to University’s MarketingCloud, Compass, and IModules governance
• Pull reports and coordinate accurate lists for alumni and donor communications
• Assist frontline gift officers in formatting and sending proposals as needed.
• Assist with operations for alumni engagement, cultivation, and stewardship events as needed, including but not limited to researching and coordinating with venues, ordering catering, creating floorplans, coordinating with IT, organizing presentations, and submitting all Smartsheets for facilities

Special Events

• Support the creation of briefings for select events that includes key information for DAR team members, staff and faculty
• Leads registration including working registration at events, reconciling attendance lists, and uploading finalized event attendance lists to the Compass database.
• Travel to regional events to assist with set up, break down, and work registration as needed
• Creates nametags, table tents, and signage for events as necessary
• Place calendar holds for faculty and staff for DAR events
• Maintain DAR team events calendar
• Place orders for swag for events

Board Relations

• Supporting the Associate Dean of Development and Alumni Relations, oversee the administration and planning for the Board of Advisors meetings and dinners
• Research venues, manage catering, reservations, attendance, email reminders, take minutes, print materials, and organize presentations for meetings.
• Maintain Board of Advisors annual biographical information.
• Assist with the planning of the Alumni Association and Dean’s Council activities as needed, including preparation of table tents, printed materials, and nametags.

Stewardship

• Assists Senior Associate Director of Communications and Stewardship in preparation and sending impact reports through Marketing Cloud and Compass.
• Send letters of acknowledgement on behalf of the Dean and track in Compass.
• Assist in the preparation of stewardship gift mailings, including sending and tracking birthday and holiday cards.
• Maintain Compass database including contact updates, board affiliations, donor activities, etc.

Gift Processing

• Process all gifts that are received directly to the Department.
• Assist in the preparation of gift agreements.
• Attend team weekly acknowledgement meetings and coordinate reallocation of gifts with Central.

Office Coordination

• Order office supplies as needed.
• Process team reimbursements and vendor invoices.
• Serve as point person for all Benfinancial services including onboarding new vendors, processing expense reports, and the creation of new funds.

**Please provide a resume and cover letter in order to be considered for this role. Please upload all documents in the “Resume/CV” section of the application prior to submitting.**

Qualifications

• High School Diploma and 5-7 years of experience or equivalent combination of education and experience is required.
• BA/BS preferred.
• Must have strong computer, interpersonal and communication skills. Attention to detail and exceptional organizational skills. Ability to work collaboratively contributing to a total team effort.
• Proficiency in the use of the Microsoft Office Suite (Word, Excel, etc.) and complex database systems.
• Clear and engaged communication skills.
• The ideal candidate will have a curiosity for learning best practices for development and alumni relations and will proactively partner with a variety of departments across all departments at the School.
• Must be able to work some nights and weekends.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Design

Pay Range

$21.52 - $26.67 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protectedunder applicable federal, state or local law

Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition Take advantage of Penn's exceptional tuition benefits You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours:Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay